Temporary Help Pool Administrative Assistant

3 weeks ago

Memphis, Tennessee, United States Memphis Full time

Pay starts at $15.00 per hour

Monday-Friday 8 am-5 pm

This position is not benefit-eligible.

Provides administrative support to the faculty in the Department of Ophthalmology. Performs complex and confidential administrative functions including meeting preparation, preparing travel itineraries, minutes and resolutions for faculty meetings, and travel arrangements. Work is performed within established guidelines. Maintains the master copy of all faculty affairs documents. Handles confidential and non-routine information and explains University policies when necessary. Interacts with other institutions and organizations under the direction of the chair.

1. Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
2. Monitors and coordinates accounting activities such as miscellaneous reimbursements for faculty and staff, and travel reimbursements in IRIS, as needed, and prepares internal reports for management; participates in budget planning and management, as needed. Maintains log of equipment check-in and check-out.
3. Provides administrative, academic, logistical, human resources, payroll, travel, student, technical, and/or financial support for a variety of complex administrative functions. Provides financial support for the unit including payroll, budgeting, reconciling, purchasing, and contracts.
4. Assists in the marketing and communication duties related to HEI
5. Performs miscellaneous job-related duties as assigned by the Director of Administration.
6. Coordinate onboarding of new employees.
7. Coordinates with IT staff to develop resources in response to technical needs or to resolve problems.
8. Interacts with supply vendors and serves as the point of contact for space, equipment, or facility issues.

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