AR Specialist

1 month ago

Remote, Oregon, United States Trace3 Full time

Who is Trace3?

Trace3 is a leading Transformative IT Authority, providing unique technology solutions and consulting services to our clients. Equipped with elite engineering and dynamic innovation, we empower IT executives and their organizations to achieve competitive advantage through a process of Integrate, Automate, Innovate.

Our culture at Trace3 embodies the spirit of a startup with the advantage of a scalable business. Employees can grow their career and have fun while doing it

Trace3 is headquartered in Irvine, California. We employ more than 1,200 people all over the United States. Our major field office locations include Denver, Indianapolis, Grand Rapids, Lexington, Los Angeles, Louisville, Texas, San Francisco.

Ready to discover the possibilities that live in technology?

Come Join Us

Street-Smart - Thriving in Dynamic Times

We are flexible and resilient in a fast-changing environment. We continuously innovate and drive constructive change while keeping a focus on the "big picture." We exercise sound business judgment in making high-quality decisions in a timely and cost-effective manner. We are highly creative and can dig deep within ourselves to find positive solutions to different problems.

Juice - The "Stuff" it takes to be a Needle Mover

We get things done and drive results. We lead without a title, empowering others through a can-do attitude. We look forward to the goal, mentally mapping out every checkpoint on the pathway to success, and visualizing what the final destination looks and feels like.

Teamwork - Humble, Hungry and Smart

We are humble individuals who understand how our job impacts the company's mission. We treat others with respect, admit mistakes, give credit where it's due and demonstrate transparency. We "bring the weather" by exhibiting positive leadership and solution-focused thinking. We hug people in their trials, struggles, and failures – not just their success. We appreciate the individuality of the people around us.

About the Role:

Under the general direction of the Accounts Receivable Supervisor, the Accounts Receivable Billing Specialist (ARBS) will focus on reviewing and invoicing orders, while maintaining strong working relationships with internal partners. The ARBS will work closely with the Company's sales team and should always be looking for solutions and to improve processes. This position will require an agile mindset and possesses a keen eye for detail.

What You'll Do:

  • Review and analyze sales orders to be invoiced.
  • Code, document & follow up on sales orders that can't be invoiced.
  • Invoice generation in Company's ERP and invoice submission.
  • Upload to customer portals (Ariba, Coupa, Taulia, etc)
  • Partner with AR Collectors to resolve invoicing disputes / errors.
  • Identify and communicate escalations to mitigate risk.
  • Provide weekly updates on your billing dashboard.
  • May perform other duties as assigned by supervisor/manager.

Qualifications & Interests:

  • High school diploma required.
  • College degree in Accounting, Finance preferred or equivalent level of experience.
  • A minimum of three years' experience in Accounts Receivable/Billing/Collections.
  • Passion for process improvement.
  • Basic understanding GAAP and general accounting.
  • Basic knowledge of O2C (Order to Cash) cycle.
  • Strong customer focus experience with a result-oriented mindset.
  • Ability to work independently and plan extensively to meet goals / KPI's.
  • Must demonstrate ability to manage multiple projects and heavy work volume within time constraints.
  • Ability to maintain duties with accuracy, consistency, and quality in a fast paced and agile environment.
  • Excellent written and verbal communication skills.
  • Possess strong business acumen and passion for solutions.
  • Ability to find opportunities to drive change that improves the customer's experience, eliminates waste, and optimize Company costs.
  • Intermediate Microsoft applications required (Excel, Word & Outlook).
  • NetSuite experience would be a bonus.

The Perks:

  • Comprehensive medical, dental and vision plans for you and your dependents
  • 401(k) Retirement Plan with Employer Match, 529 College Savings Plan, Health Savings Account, Life Insurance, and Long-Term Disability
  • Competitive Compensation
  • Training and development programs
  • Stocked kitchen with snacks and beverages
  • Collaborative and cool culture
  • Work-life balance and generous paid time off

***To all recruitment agencies: Trace3 does not accept unsolicited agency resumes/CVs. Please do not forward resumes/CVs to our careers email addresses, Trace3 employees or any other company location. Trace3 is not responsible for any fees related to unsolicited resumes/CVs.



Actual salary will be based on a variety of factors, including location, experience, skill set, performance, licensure and certification, and business needs. The range for this position in other geographic locations may differ. Certain positions may also be eligible for variable incentive compensation, such as bonuses or commissions, that is not included in the base salary.

Estimated Pay Range

$21.10—$31.70 USD

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