Assistant Director of Development, Alumni Engagement

4 weeks ago

Burbank, California, United States Providence High School Full time
Manage the creation, development, and implementation of
diverse and varying programs and experiences designed to
increase, heighten, and promote alumni engagement and
participation in the communities in which PHS alumni live and
work. Manage and execute PHS internal and external
community special events, with emphasis on planning events
related to fundraising and stewardship. Supports the
Development Department in achieving its strategic goals and
is involved with all development-related activities.

MAJOR RESPONSIBILITIES:

  • Create, develop, and execute the implementation of the school's alumni engagement
strategies through programming, events, and personal relationship building.

  • Work with development team to strategize fundraising efforts for alumni, and personally
cultivate and solicit alumni gifts for the Providence Fund, campaigns, and special initiatives.

  • Develop, coordinate, and execute a strategic alumni events calendar that includes class
reunions, athletic and performing arts events, program-specific events, career networking,
and more.

  • Manage all alumni communications, including alumni newsletter, Web site, Vista magazine,
and other content.

  • Work with the marketing and communications team to build the school's social media
strategy for alumni and contribute content to various channels, including Facebook,
LinkedIn, and Instagram.

  • Develop, lead, and implement a strategic program to help current students to see
themselves as and to highlight the value of being active alumni.

  • Serve as the liaison for the Alumni Engagement Council and oversee the development of
their governing policies, facilitate meetings, and partner with them on strategic initiatives
set forth by PHS.

  • Identify opportunities for alumni to engage with current students through the Speaker
Series, career networking, and other initiatives.

  • Provide hospitality to all alumni who come on campus.
  • Actively seek to expand and correct alumni contact and personal information for alumni.
  • Keep current on trends in alumni and affinity engagement and benchmark programs and
services with peer and aspirational educational institutions to align programs with best
practices.

  • Manage the alumni program budget and budgets for all events.
  • Produce events sponsored by the advancement office beyond alumni events, including but
not limited to fundraising, stewardship and constituent engagement events, such as the
Providence Party, parent socials and on-boarding events, and major school-wide
community-building events.

  • Serve as a liaison between the Development department, the Communications department
and the Facilities department, the Calendar Committee and other school-related
programming committees.

  • Work with appropriate staff and volunteer leadership to conceptualize events, including the
purpose, targeted audience, key themes and messages, location and timeline.

  • Utilize volunteers in appropriate roles to assist with event planning and implementation.
May include the formation of committees and conducting meetings.

  • Manage vendors, including contacts at outside venues, caterers, party rentals, florists, etc.
  • Manage event registrations, nametags, and seating arrangements.
  • Coordinate all marketing and promotions of events, including invitations, Web site, social
media and other communications channels, as appropriate.

  • Work with the finance office to secure appropriate contracts for all events, vendors, etc.
  • Manage event budget and reconciliation process with the finance office.
  • Provide event management support for select school-wide events, including graduation.
  • Participate in briefings of PHS administrators, regents and others on their roles in events,
including, if necessary, a briefing packet (guest list, program, script, etc.) about the event
with adequate lead time.

  • Work with graphic designers and printers to design and produce all event marketing
materials, including save-the-date cards, invitations, letters, event programs, signage, etc.

  • Prepare a written evaluation of designated events/programs, including conferring with
appropriate people to analyze successes and areas for improvement.

  • Staff events, when appropriate, to ensure program runs smoothly.
  • Prepare financial report on designated events/programs.
  • Develop and monitor each task related to the successful execution of each event including a
detailed "run of show" to be shared with all other individuals involved.

  • Perform other duties as assigned by Director of Development & External Affairs and Head of
School.

  • Occasional evening and weekend work.
Minimum Qualifications

  • Bachelors degree (Masters preferred)
  • A minimum of five years of alumni relations and/or development experience, preferably in an
independent school environment

  • Excellent verbal and written communication skills
  • Demonstrated leadership, managerial, and facilitative skills
  • The candidate must have familiarity with annual giving, endowments, capital campaigns, and
event-based fundraising efforts.

  • Demonstrated ability to work collaboratively with diverse populations, including alumni,
students, parents, and faculty.

  • A record of successful collaboration and teamwork.
  • A keen observational ability.
  • Astute emotional intelligence, patience and empathy for others.
  • The ability to give and receive constructive feedback, even in difficult circumstances.
  • Attention both to detail and to big-picture context.
  • Ability to maintain confidentiality
  • The ability to manage multiple projects at once.

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