studio coordinator

2 weeks ago

Los Angeles, California, United States CALLEDELMAR Full time

STUDIO COORDINATOR

Calle Del Mar is looking for a thoughtful, committed, and warm individual to support our LA based team – someone who will serve as a reliable, operational foundation for our small but ambitious company, providing a calm and positive influence in creating team harmony.

This job will require flexibility and ability to juggle different tasks, details and deadlines, as well as continuously adapting and improving organizational systems to optimize efficiency.

Candidate must be extremely organized, proactive, and collaborative - an efficient multitasker and problem solver with a strong attention to detail.

Candidate must have strong verbal and written communication skills, with a knack for customer service and administrative or operations experience.

This role will entail a series of tasks, listed below and serve as a reliable foundation for our team.

RESPONSIBILITIES
Create & Implement Standard operating practices & systems that enhance productivity of overall team.
Oversee order fulfillment for both DTC and Wholesale Sales Channels, including paperwork, pick tickets etc...

Communicate and manage daily relationship with 3PL warehouse to make sure all orders are shipped to meet brand standards and quality.

Maintain all inventory in coordination with warehouse
Weekly Website Maintenance including quality control and product uploads.

Day-to-Day customer service inquiries including exchanges & returns, reporting to Client Relations team on special circumstance orders and clientele communication.

Keep detailed client/customer books in order to provide luxury level customer experience and satisfaction.

Main point of contact for all studio walk-ins, help manage communication on company phone and assist with direct sales, appointments and events.

Organize client appointment scheduling, set up, breakdown and product pulls

Take pride in maintaining a beautiful, tidy and well-organized studio environment by maintaining stock of studio supplies & coordinating with cleaners.

Track deliveries, pick-ups, couriers, shipments to and from the studio as well as from factories, 3PL warehouse
Field, coordinate, pack, ship and track press pulls & VIP clients, including approvals from manager and return of product
Take pride in maintaining samples including receiving, inventory, repairs and cleaning.
Prepare all operational materials for production and warehousing, including barcode printing, polybag supply, creation of documents for WMS
Assist wholesale team with set up, packing & preparation for meetings.
Assist in photoshoot logistics (coordination, occasional payments, styling returns + pre shoot preparations) /Produce photoshoots creating call sheets etc.
Maintain press database including contact details, press clippings, notes for future reference
Coordinate Product shots (Building decks, sample tracking, timing etc.)
Assist finance & production team with margin spread sheets upkeep, tracking incoming inventory & wholesale payments.

Assist Creative Director & Founder in organizing and managing schedule, including take care of logistical and operation details including: reservations, gifting, errands and research.


REQUIREMENTS
Car & valid driver's license.
3-5 + years of work experience preferably in an operations or logistics role in retail
Proficient in Google Suite and Microsoft Office + Excel is a must
Shopify Experience
Tech Savvy.
Calm under pressure, willing to be 'hands on' to get the job done.
Highly organized, flexible with excellent attention to detail.
Excels in time and task priority management
Strong email communication
Positive attitude & team player.
Process oriented and proactive.
Desire to join a small, fun, hardworking team at an ambitious company.

DESIRABLES
WMS or 3PL Management Experience
Personable, Friendly, Community Builder
Luxury Sales Associate Experience.
Adobe, Photoshop & Illustrator proficient

SALARY/COMPENSATION

DOE
*Email CV and cover letter

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