Administrative Support Assistant
Found in: beBee jobs US - 1 week ago
The primary purpose of this position is to serve as an assistant for clerical and administrative activities pertaining to correspondence, budget, purchasing, human resources, timekeeping, travel and related administrative areas for the State Office.
PLEASE NOTE: This vacancy is limited to the first 75 applications received and will close at 11:59 pm ET on the closing date of the announcement or the day we receive the 75th application, whichever occurs first.
Duties
- Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling.
- Receives and reviews incoming correspondence, ensuring necessary background material is attached when sending forward; and determines whether items can be personally addressed or need to be forwarded to the supervisor or other appropriate staff.
- Establishes, organizes and maintains a filing system of official material and records.
- Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes; prepares materials to be used in presentations or training conducted by the supervisor and staff.
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