Program Support Asst

3 weeks ago


Memphis, Tennessee, United States Department Of Veterans Affairs Full time
Summary

The position is located in the Office of Quality and Patient Safety at the Lt. Col. Luke Weathers Jr. VAMC. In this capacity, the employee participates actively in the administration portion of Infection Prevention under the Department of Quality and Patient Safety. The position provides administrative coverage within Quality and Patient Safety when needed. This position reports to the Deputy Chief of Quality and Patient Safety.



Duties

Responsibilities will be to support the functions associated with the Medical Center's Infection Prevention programs. Duties include, but may not be limited to the following:

  • Assist with staff educational needs and training the Infection Prevention nurses provide.
  • Assists in managing the Infection Control Website, databases, and meeting minutes.
  • Assembles PowerPoint presentations and agendas for the Infection Control Committee meetings and keeps the committee members informed of any changes.
  • Records Infection Prevention minutes and puts together PowerPoint and agendas every other month.
  • Identifies existing or potential problem areas and interacts directly with the Infectious Disease Physician and Infection Prevention Team to confirm that the minutes are reconciled, and any open action item is closed.
  • Enters data associated with the various performance measure reports related to Infection Prevention, institutional disclosures, and OIG document requests.
  • Works closely with the Utilization Manager Supervisor, putting together PowerPoints and communicating with the UM committee to ensure the data is timely for the meeting.
  • Works and serves on the Control Substance team by conducting narcotic inspections throughout the medical facility, keeping the Control Substance SharePoint up-to-date, and ensuring that the Controlled Substance is signed timely by appropriate staff.
  • Assist with Performance Measures, V-Tel dial-ins or meeting set ups as needed.
  • Performs clerical and administrative duties for Quality and Patient Safety, including primary timekeeper, Talent Management System (TMS), and Personal Identification Verification (PIV) Sponsor duties.
  • Manages the Chief and Deputy of Quality and Patient Safety and the Q&PS Conference room Outlook appointment calendars and apprises the Chief of Quality and Patient Safety.
  • Assist in coordinating reports, projects, meetings, management of web pages, and compiling executive-level reports related to the programs.
  • Performs other duties as assigned.
Work Schedule: Monday- Friday 7:30am-4:00pm

Compressed/Flexible: Not Eligible

Telework: This position is not eligible for telework.

Virtual: This is not a virtual position.

Position Description/PD#: Program Support Asst (OA)/PD50513-0

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not Required


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