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Procurement Supervisor

3 months ago

Reston, Virginia, United States Fairfax County Government Full time
Job Announcement

Provides procurement, financial, contracts and accounts payable support to the Fairfax-Falls Church Community Services Board (CSB). Supervises the daily activities of the CSB accounts payable, purchasing staff. Acts as the back-up procurement card manager. Reviews and approves financial, accounts payable and procurement documents, reconciliation and assists with audit requests. Performs and provides guidance to staff processing documents to include shopping carts, purchase orders, receiving, Focus Marketplace transactions, funds reservations, journal entry creation, Focus transactions, travel, mileage, lease payments, procurement card, and reconciliation. Manages the payments for the CSB Tuition Assistance Program and Permanent Supportive Housing Expansion. Works closely with senior fiscal staff, program staff, county financial and procurement agencies to complete financial, procurement, and reporting duties. Works under the general supervision of the assigned Financial Specialist III Procurement Manager.

Note: To learn more about careers that make a difference, watch our video "CSB Celebrates 50th Anniversary of Providing Care."

To find out more about the benefits of working with Fairfax County Government, please visit the CSB Careers Page.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
Prepares and/or analyzes financial data and makes recommendations;
Plans, organizes and participates in the reconciliation of funds;
Prepares long range revenue and expenditure estimates necessary to forecast economic feasibility of various projects;
Reviews and verifies postings to appropriate ledgers and subsidiary accounts;
Prepares or assist development of the agency budget and monitors budget status.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge of generally accepted accounting principles;
Ability to prepare, interpret and analyze financial reports and statements;
Ability to develop and apply budget, procurement, and payment procedures in accordance with established county policies.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with a bachelor's degree in accounting; or a bachelor's degree in business administration or related field that has been supplemented by at least six credit hours of basic accounting principles and concepts; plus two years of professional-level finance or business administration experience. A master's degree in a related field or CPA may substitute for one year of experience.

CERTIFICATES AND LICENSES REQUIRED:
None.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry check, and sanction screening to the satisfaction of the employer. A TB screening upon hire.

This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)

PREFERRED QUALIFICATIONS:Strong procurement, financial, accounts payable and contract experience and knowledge relative to Fairfax County policies.Experience using FOCUS or an SAP for Procurement, Finance, Contract, and Accounts Payable activities.Experience with and ability to establish and maintain effective relationships with both internal and external contacts.Supervisory experience with strong leadership skills.Detail oriented, strong communication skills and ability to multitask and prioritize.Well organized, flexible, and adapts to the challenges of supporting a work environment that collaborates and coordinates with a variety of county departments.Proactive, efficient, and resourceful with a high level of professionalism and confidentiality.Strong Microsoft Office skills.
PHYSICAL REQUIREMENTS:
Ability to effectively communicate both orally and in writing. Ability to use a personal computer, including keyboard and mouse, and read a computer monitor. Job is generally sedentary in nature; however, may require bending, stooping, stretching, and lifting and moving of up to 20 lbs. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel Interview and may include a practical exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact for assistance. TTY EEO/AA/TTY.

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