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Office Administrator – HQ
3 months ago
Job Title: Office Administrator – HQ (On-site)
Summary:The Office Administrator is responsible for delivering exceptionally professional, timely, and value-add support for multiple executives and daily management of the office to ensure smooth operations of the work environment. Main office activities include welcoming and directing visitors, coordinating meetings and appointments, maintaining the security badging system, shipping and receiving, answering phones and responding to emails. Administrative executive support includes calendar management, booking travel processing expenses, and coordinating team meetings.
Responsibilities Include:
Manage agendas, travel plans, expense reimbursement, and appointments for executives
Manage emails, letters, packages, phone calls and other forms of correspondence
Provide receptionist duties of providing access into the HQ building, greeting and welcoming visitors, answer and direct general company inquiries
Maintain the security badging system, creating new badges for employees, vendors and visitors for HQ and Pearl River locations and modifying security access levels on existing badges as needed
Create purchase requisitions and process invoices of orders
Replenish, track and replace office and beverage supplies as necessary to avoid interruptions in standard front office procedures
Coordinate services provided by HQ vendors
Submit reports and prepare proposals and presentations as needed
Manage conference room calendars, coordinate logistics and/or catering for company, office, or team meetings and events
Maintaining Corporate HQ buildings, including entry of maintenance and IT work orders and maintaining building occupancy records
Coordinate company support for local donation requests and activities
Backup to Sr Executive Assistant
Assist colleagues whenever there is an opportunity to do so
Other projects and duties as assigned
Qualifications:
The following are for the role
Minimum Qualifications:
Associate degree or equivalent relevant work experience
3+ years administrative support, receptionist experience or office management
Strong customer focus orientation and teamwork
Strong organization and time-management skills with a track record of efficient and reliable execution of responsibilities
Excellent verbal and written communication skills
Experience with the Microsoft Suite (Office, Teams, PowerPoint, etc.)
Demonstrated discretion and confidentiality
Preferred Qualifications:
Proficient in use of SAP, Workday, or similar business systems
What We Offer:Base Pay Range: $29 - $43
At Momentive, compensation is one part of your overall package. We offer a fantastic variety of total rewards and development programs to support your unique needs for overall well-being and personal career aspirations.
Company paid life and disability coverage.
Company funded counseling (EAP) and assistance finding care for children, parents, or pets.
Paid time off plus paid holidays. Additional time off with years of service.
401k savings plan with employer match and additional employer contribution.
Educational reimbursement program, where applicable.
Professional development courses.
Wellness programs and financial education.
About Us:
Momentive is a premier global advanced materials company with a cutting-edge focus on silicones and specialty products. We deliver solutions designed to help propel our customer's products forward—products that have a profound impact on all aspects of life, around the clock and from living rooms to outer space. With every innovation, Momentive creates a more sustainable future. Our vast product portfolio is made up of advanced silicones and specialty solutions that play an essential role in driving performance across a multitude of industries, including agriculture, automotive, aerospace, electronics, energy, healthcare, personal care, consumer products, building and construction, and more.
Momentive believes a diverse workforce empowers our people, strengthens our business, and contributes to a sustainable world. We are proud to be an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any characteristic protected by law.
To be considered for this position candidates are required to submit an application for employment and be of legal working age as defined by local law. An offer may be conditioned upon the successful completion of pre-employment conditions, as applicable, and subject to applicable laws and regulations.
Note to third parties: Momentive is not seeking or accepting any unsolicited assistance from search and selection firms or employment agencies at this time.
