Administrative Assistant, Global Regulatory Science
4 weeks ago
The Role:
Due to our successful growth, we are adding an Administrator opportunity here at Moderna to help with Regulatory. This entry level role will provide critical support to leaders and employees within Regulatory. A high degree of initiative, self-direction and collaboration is required. The role requires a high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility and adaptability. Proven effective communication and the ability to effectively work in a fast-paced changing corporate environment is critical to success in the position.
Here's What You'll Do:
- Serve as a point of contact for the department, facilitating smooth communication.
- Manage incoming and outgoing correspondence, ensuring that urgent messages are promptly addressed and appropriately routed.
- Coordinate internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need to re-prioritize
- Manage standing meetings and support with off sites with leaders' teams as required
- Manage all aspects of conference attendance – registration, travel, pre-attendance prep meetings.
- Provide Cambridge site support as needed
- Order meeting supplies
- Book conference rooms as requested by the business
- Order meals for meetings as needed
- Distribute mail
- Answer questions from employees as they come up and escalate as needed.
- Some travel management (domestic/international) and expense reporting
Here's What You'll Bring to the Table:
- A minimum of 1 year of applicable experience required
- Proficiency in Microsoft Office
- Proven ability to take initiative, determine priorities and exercise good judgment
- Professional confidence in own ability and demonstrated intuition as a result of experience working through complex situations/issues
- Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results
- Demonstrated ability to work flexibly and take on projects as required
Moderna is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:
- Highly competitive and inclusive medical, dental and vision coverage options
- Flexible Spending Accounts for medical expenses and dependent care expenses
- Lifestyle Spending Account funds to help you engage in personal enrichment and self-care activities
- Family care benefits, including subsidized back-up care options and on-demand tutoring
- Free premium access to fitness, nutrition, and mindfulness classes
- Exclusive preferred pricing on Peloton fitness equipment
- Adoption and family-planning benefits
- Dedicated care coordination support for our LGBTQ+ community
- Generous paid time off, including:
• Vacation, sick time and holidays
• Volunteer time to participate within your community
• Discretionary year-end shutdown
• Paid sabbatical after 5 years; every 3 years thereafter - Generous Paid Leave offerings, including 18 weeks of 100% paid parental leave for all new parents
- 401k match and Financial Planning tools
- Moderna-paid Life, LTD and STD insurance coverages, as well as voluntary benefit options
- Complimentary concierge service including home services research, travel booking, and entertainment requests
- Free parking or subsidized commuter passes
- Location-specific perks and extras
About Moderna
Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.
By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.
We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.
As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute and make a meaningful impact.
If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit to learn more about our current opportunities.
Moderna is a smoke-free, alcohol-free and drug-free work environment.
Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply
Moderna is proud to be an equal opportunity workplace and is an affirmative action employer.
Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. Moderna is an E-Verify Employer in the United States. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
Belonging, Inclusion, and Diversity are critical to the success of our company and our impact on society. We're focused on attracting, retaining, developing, and advancing our employees and believe that by cultivating diverse experiences, backgrounds, and ideas, we can provide an environment where every employee is able to contribute their best.
Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations team at (EEO/AAP Employer)
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Cambridge, Massachusetts, United States Moderna, Inc. Full timeThe Role:Due to our successful growth, we are adding an Administrator opportunity here at Moderna to help with Regulatory. This entry level role will provide critical support to leaders and employees within Regulatory. A high degree of initiative, self-direction and collaboration is required. The role requires a high degree of tact and discretion, highly...
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Cambridge, Massachusetts, United States Moderna, Inc. Full timeThe Role:Due to our successful growth, we are adding an Administrator opportunity here at Moderna to help with Regulatory. This entry level role will provide critical support to leaders and employees within Regulatory. A high degree of initiative, self-direction and collaboration is required. The role requires a high degree of tact and discretion, highly...
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