Site Administrative Assistant Services Engineering

4 weeks ago

Austin, Texas, United States Apple Full time
Summary

Posted: Apr 11, 2024

Weekly Hours:
40

Role Number:


Apple Services Engineering (ASE) org is searching for a site admin who has a can-do attitude, is flexible, and is a thoughtful problem solver with minimal supervision. The ideal candidate will efficiently support leaders and teams and thrive in a fast-paced environment. This individual will handle calendaring and manage multiple office spaces, as well as ad-hoc requests. Will work closely with the Site lead, Engagement team and Facilities personnel. Passion for helping others is a must

Key Qualifications
  • Strong written and verbal communication and organizational skills.
  • Experience with calendaring, PR/PO, office management.
  • Must have outstanding time management, is highly organized, detail-oriented, and able to prioritize conflicting assignments.
  • Demonstrates tact, discretion, and sound judgment, especially when exposed to confidential and sensitive materials.
  • Takes initiative, is a resourceful and innovative problem solver.
  • Able to prioritize and multitask effectively in a fast-paced environment.
  • Displays flexibility and adaptability, positive and approachable personality.
  • Able to work both autonomously on assignments and collaboratively with other team members
  • Proficient in Mac OS, Keynote, Pages, Numbers, Calendar, eApproval, Work store, Seat Manager.
Description

Provide general administrative support, including daily calendar management for leaders. This person will assist with office moves and reconfiguration, including but not limited to space planning. Manage and maintain lockdown spaces, conference rooms calendar, facilities requests, manage/order office supplies, snacks, equipment orders. Raise purchase requisitions, track contractor budgeting. Coordinate meetings, domestic and international travels, submit expense reports. Plan, budget, arrange and execute off sites, team building events, all-hands meetings Backup support as needed. Ability to lift up to 20 lbs.

Education & Experience

3 years experience. AA/AS degree is required. A BA/BS degree is preferred.

Additional Requirements

Additional Requirements

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