Executive Assistant, Global Finance Solutions

4 days ago

Seattle, Washington, United States Amazon Full time

Are you always looking around corners and anticipating needs? Do you believe that details matter and want to be part of a global team that provides strategic financial support to Finance Operations? If you enjoy working in an environment that fosters career development, ownership, with opportunity to optimize processes this is the role for you.

Global Finance Solutions, the FP&A team for Finance Operations, is seeking a self-driven, highly organized, resourceful, and proactive Executive Assistant to support two Seattle-based Directors.

Key job responsibilities

• The support and planning of several key finance deliverables

• Manage complex calendars and scheduling to support teams in multiple locations

• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items)

• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner

• Coordinate global schedules and seamless meeting logistics, such as video conference and conference calls for internal and external meetings, staff meeting agendas, all-hands meetings, off-sites, etc.

• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization

• Document writing, editing, and readiness

• Ensure accurate archiving of departmental data on appropriate sites

• Management of team space, including moves and reconfiguration

• Expense reimbursement including report coordination, submission and issue tracking

• Have fun at work and help others do the same

A day in the life
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon's culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.

*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren't focused on how many hours you spend at work or online. Instead, we're happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.

*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we're building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.

About the team
Finance Operations (FinOps) supports Amazon globally by delivering finance technology solutions, corporate facilities, procurement services, and transactional finance. Working with Amazon's businesses, we strive to provide the best possible service to Amazon's customers, vendors, and employees, while also reducing costs and improving free cash flow.

5+ years of executive assistant experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications

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