Director -Auxiliary Services

1 month ago

Chicago, Illinois, United States City Colleges of Chicago Full time

DIRECTOR OF AUXILIARY SERVICES

DALEY COLLEGE

Reporting directly to the VP of Finance & Operations, the Director of Auxiliary Services is responsible for managing the day-to-day operations related to campus building maintenance and support operations at an assigned college. The Director of Auxiliary Services manages staff, directs operations, and oversees the efficient provision of auxiliary services, including janitorial services, building repairs, mailroom, reprographics, central stores, and event management, as well as contracted services for trash removal and recycling, pest control, window washing and uniforms. The Director, Auxiliary Services is a full time, benefit eligible position. If you enjoy working in a fast-paced collaborative environment, consider joining our team

ESSENTIAL DUTIES

· Supervises and directs the daily operations of the college's maintenance and Housekeeping staff (i.e. janitors); prepares work and shift schedules, makes work assignments, prioritizes and monitors activities, and inspects work completed to ensure clean and safe classrooms, learning spaces, offices, washroom, cafeterias and public areas.

· Confers and coordinates with service vendors on the scheduling and provision of contracted building and grounds maintenance services; monitors work and ensures repairs and work services provided comply with established quality standards and contract requirements.

· Coordinates work efforts with the President's Office, Safety and Security Office, building engineers, and district staff in establishing work processes and procedures for the efficient handling and prioritizing of service requests, building events, and response to emergency requests to ensure a safe and well-maintained environment.

· Responsible for preparing facility space use agreements and room assignments for events planned by City Colleges and outside parties and ensuring that the terms established in the Board of Trustees' Operations Policies and Procedures Manual are met.

· Oversees mail room and reprographics/ copy center daily operations. Supervises staff responsible for processing, and distributing incoming and outgoing U.S. mail, and inter-office and inter-campus mail. Monitors copy center work activities, ensuring proper staffing and operation of high-volume reprographic machines; accurate record keeping of work requests and use of paper; and efficient execution of job requests.

· Facilitates the use of off-site records storage by college administrators, working with staff and records management vendor to ensure processes are in place for the proper boxing, labeling, storage and retrieval of records from storage. Works to resolve problems with vendors regarding off-site records storage.

· Maintains asset inventory records of campus physical property (e.g. furniture, equipment). Ensures inventory tags are affixed to all property and that computerized inventory management records are updated and maintained with the receipt and disposal of equipment.

· Is "on-call" when situations involving the operational safety of the facility are compromised. Works with the President or his/her designee, Chief Engineer, Security Director, College Executive Director and staff from District Office to resolve issues.

· Assists in compiling the department/college operational budget. Researches financial records and reports to supplement the final document. Prepares annual reports, progress reports and other financial statements necessary for monitoring the budget.

· Administers District – wide vendor contracts for campuses and district office (e.g. fleet management, shuttle bus services, reprographic equipment), maintaining working relationship with vendors to plan, schedule and coordinate the provision of services. Serves as the primary point of contact between vendors, District Office and College campuses; responds to problems and complaints and works to resolve.

· Reviews service contract agreements to ensure that level and quality of services are provided and adhere to contract requirements; monitors contract expenditures and approves vendor invoices for payment.

· Acts as primary liaison with AVC, other Directors of Auxiliary Services, and Human Resources Department on issues relating to performance, discipline, absenteeism, union grievances and related employee issues. Meets and consults with other Directors and union representatives to address issues and work towards resolution.

· Participates in the preparation of operating budgets for auxiliary services at colleges, ensuring consistency of budgeting across all colleges. Reviews reports of past expenditures and usage rates to prepare budget estimates. Monitors expenditures and implements plans to reduce or contain costs and expenditures.

· Fills in as replacement for Directors of Auxiliary Services at college campuses on extended leaves.

QUALIFICATIONS

Education, Training and Experience

· Bachelor's degree from an accredited college or university in Business Administration or a related field.

· Five years of work experience in facility maintenance, business affairs or similar operational areas in higher education.

· Administrative experience in the management of the daily operations of a college or comparable organization.

· Previous supervisory experience with proven leadership capabilities.

· A combination of education and experience may be taken into consideration based on the applicant's credentials.

· Proficient in the use of Microsoft Office (Word, Excel, PowerPoint)

Chicago residency is required for all full-time employees within six (6) months of hire.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago

TBD
Additional Information


View or Apply

To help us track our recruitment effort, please indicate in your email – cover/motivation letter where ) you saw this job posting.

  • Director, Client Services

    4 weeks ago

    Chicago, Illinois, United States Center for Research in Security Prices (CRSP) Full time

    GENERAL SUMMARY: The Client Services Director's primary responsibility is to facilitate effective bi-directional communication and the transfer of information and knowledge between CRSP and external parties and within CRSP for the purpose of improving and maintaining high subscriber satisfaction and retention and for providing input on new products. This is...

  • Director of Advising

    5 days ago

    Chicago, Illinois, United States St. Xavier University Full time

    Director of AdvisingLocationChicago, ILJob TypeFull-time StaffJob Number00934DepartmentStudent Advising Center SummaryThe Director of Academic Advising at Saint Xavier University, reporting to the Executive Director of Advising and Career Readiness, provides leadership to the institution's academic advising center. The director manages a team of primary-role...

  • Managing Director, Transaction Advisory Services

    1 month ago

    Chicago, Illinois, United States Portage Point Partners Full time

    Portage Point Partners is a business advisory, interim management and investment banking firm intensely focused on the middle market. Our blue chip team leverages bulge bracket experience in consulting, operations, finance, accounting, investment banking and investing to provide unmatched transactional, operational and financial perspectives to middle market...

  • Associate Director, Property

    4 weeks ago

    Chicago, Illinois, United States Insurance Placement Solutions Full time

    Insurance Placement Solutions has an immediate opening for an Associate Director of Property and Casualty with our client in their Chicago, IL area location. As a member of our client's team, the Associate Director of Property and Casualty will have primary responsibility for certain assigned coverages within the client's program.The Associate Director for...

  • Director of Education

    5 days ago

    Chicago, Illinois, United States St. Xavier University Full time

    Director of EducationLocationChicago, ILJob TypeFull-time StaffJob Number00942DepartmentEducation SummaryThe Saint Xavier University invites applications for a Director of the Education Division. The Director leads the division and supervises academic operations for undergraduate and graduate programs. The Director advocates for student success and...

  • Director of Marketing

    4 weeks ago

    Chicago, Illinois, United States LCS Full time

    SALARY IS DEPENDING UPON EXPERIENCE AND QUALIFICATIONS FOR THE POSITIONWhen you work at Clarendale Six Corners, you have a front-row seat to the amazing life stories of the wisest people on earth.Clarendale Six Corners is searching for a motivated, experienced, and hospitality focused seasoned sales leader with outstanding skills to be the next Director of...

  • Sr Director

    4 weeks ago

    Chicago, Illinois, United States Independence Pet Holdings Full time

    As a leading authority in the industry, we operate with a full stack of resources, capital and services that support a multi-brand and omni approach.We believe that pet insurance is more than a financial product and build solutions to simplify the pet parenting journey and help improve the well-being of pets.The Sr. Director, People - Pets Best will be a...

  • Director of Counseling

    2 hours ago

    Chicago, Illinois, United States St. Xavier University Full time

    Director of CounselingLocationChicago, ILJob TypeFull-time StaffJob Number00943DepartmentCounseling Center SummaryThe Counseling Center, located in the Driehaus Center, is part of the Student Life division and an integral partner in the University's health and wellness initiatives.The Director plays a key leadership role in strengthening connections between...

  • Director of Regional Operations

    2 days ago

    Chicago, Illinois, United States Smithbucklin Full time

    Smithbucklin , a 650-person, employee-owned professional services company with more than 70 years of success serving the association market, is looking for a Director of Regional Operations for our Professional Societies and Communities unit in Chicago or Washington, DC. The Director of Regional Operations for the Legal Marketing Association (LMA) will...

  • Business Development Director

    7 days ago

    Chicago, Illinois, United States Selby Jennings Full time

    Title: Director of Business Development Company Summary: We are currently partnered with a lower middle market M&A Advisory firm looking to add on talent at the Director level to their Deal Sourcing team. This candidate will have the opportunity to work directly with senior leadership to gain hands on learning and development on a highly acquisitive team...

  • Division Director

    1 day ago

    Chicago, Illinois, United States University of Illinois - Chicago Full time

    Division Director - Reproductive Endocrinology & Infertility (Open Rank) Division Director - Reproductive Endocrinology & Infertility (Open Rank Faculty) Hiring Department :OBSTETRICS AND GYNECOLOGYLocation :CHICAGORequisitionID :Posting Close Date : 5/24/2024 About the University of Illinois Chicago UIC is among the nation's preeminent urban public...

  • Director of Development

    4 weeks ago

    Chicago, Illinois, United States American Library Association Full time

    Become the Director of Development for the American LibraryAssociation – the world's largest library association The American Library Association (ALA) will celebrate its150th anniversary in 2026 with an historic fundraising campaign forits endowment. You will lead this targeted fundraising effort alongwith our senior leadership team. As development...

  • Director, Technology Center

    7 days ago

    Chicago, Illinois, United States Microsoft Full time

    OverviewMicrosoft Technology Centers (MTC) are collaborative environments that provide the place, experience, and expertise to help organizations achieve their digital transformation ambitions by leveraging the power of Microsoft Cloud solutions and services. We live Microsoft's mission to "empower every person and every organization on the planet to achieve...

  • Assistant Director of SEVIS Compliance

    22 hours ago

    Chicago, Illinois, United States Illinois Institute of Technology Full time

    General Description: The Office of Global Services (OGS) at Illinois Institute of Technology, in Chicago, IL seeks an Assistant Director of Compliance to manage all federally reportable international student and scholar data, including the flow of large amounts of data from Ellucian Banner, Terra Dotta, and preparing batch submissions to SEVIS. This...

  • Manager, Major Giving and Donor Relations

    1 week ago

    Chicago, Illinois, United States IL Action for Children Full time

    ABOUT US:Illinois Action for Children ("IAFC"), a local, state, and national leader in the early childhood care and education sector for over 50 years. IAFC programs, services, and advocacy improve learning and life outcomes for children and families, including reducing the effects of poverty. IAFC works to ensure that every child in Illinois –...

  • Associate Athletic Director for Compliance

    1 week ago

    Chicago, Illinois, United States Chicago State University Full time

    Posting Number S24122PTitle Associate Athletic Director for ComplianceWorking Title Associate Athletic Director for ComplianceSalary Range $70,000Employee Class AdministratorDepartment AthleticsFull-time/ Part-time Full-timeSpecializationHours Per Week 40+Standard Work Week Monday-FridayJob SummaryThe Associate Director of Athletics for Compliance is...

  • Assistant Director of Admission- Transfer Recruitment and Outreach

    2 hours ago

    Chicago, Illinois, United States Illinois Institute of Technology Full time

    General Description: Under the direct supervision of the Director of Admission- Recruitment and Outreach, the Assistant/Associate Director- Recruitment will manage a team of transfer admission counselors in order to nurture the enrollment funnel and to seamlessly execute existing admission pathways, programs, and processes, providing a positive...

  • After School Teacher/Assistant Director

    7 days ago

    Chicago, Illinois, United States Chicago State University Full time

    Posting Number S24059PTitle After School Teacher/Assistant DirectorWorking Title After School Teacher/Assistant DirectorSalary Range $28.62 per hourEmployee Class AdministratorDepartment Office of the Dean of EducationFull-time/ Part-time Part-timeSpecializationHours Per Week 20Standard Work WeekJob SummaryThe assistant director supports evening care...

  • Assistant Director of Graduate Recruitment

    5 days ago

    Chicago, Illinois, United States St. Xavier University Full time

    Assistant Director of Graduate RecruitmentLocationChicago, ILJob TypeFull-time StaffJob Number00916DepartmentAdmission SummaryPrimary responsibility is the recruitment of graduate students to Saint Xavier University. Manage an assigned inquiry and applicant pool using various forms of outreach to encourage application and enrollment at SXU. Provide high...

  • Director Third Party Compliance

    1 month ago

    Chicago, Illinois, United States McDonald's Global Technology Full time

    Job DescriptionCompany Description:McDonald's new growth strategy, Accelerating the Arches, encompasses all aspects of our business as the leading global omni-channel restaurant brand. As the consumer landscape shifts we are using our competitive advantages to further strengthen our brand. One of our core growth strategies is to Double Down on the 3Ds...