Administrative Support Assistant
Found in: beBee jobs US - 1 week ago
This position is located in a State Office, Natural Resources Conservation Service (NRCS), U.S. Department of Agriculture (USDA).
The primary purpose of the position is to serve as an assistant for clerical and administrative activities pertaining to correspondence, budget, purchasing, human resources, timekeeping, travel, and related administrative areas for as Area Office.
Duties
- Serve as the Area Administrative Coordinator.
- Assist with tracking various items such as property, employee training, registration for workshops, and other requests for the supervisor.
- Assist with the purchase of supplies, equipment, and services, using mandatory or open market sources, by ensuring proper and timely documentation and reconciling.
- Help maintain field office accounts and maintain procurement records following agency guidelines.
- Review timesheets for all employees in the area for compliance with policy. Answer timekeeping questions from staff.
- Enter travel authorizations and travel vouchers for all employees in the area. Answer travel related questions for staff.
- Assist in review of vehicular accidents involving government vehicles in the area, helping ensure the proper forms are completed and forwarded to appropriate action personnel in accordance with agency policies and procedures.
- Schedule meetings, make arrangements for meeting facilities and notify participants of schedule changes; compiles and distributes relevant materials to be used in presentations or training conducted by the supervisor and staff.
- Serve as main point of contact for administrative functions for all staff in the area.
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