Administrative Assistant
Found in: beBee jobs US - 1 week ago
Company Overview:
We are a fully-integrated commercial real estate investment company with a dynamic track record dating back to 2000. Operating with the speed and adaptability of opportunistic entrepreneurs, we focus on well-located industrial properties in the United States. Our team is committed to excellence and comprises experts in acquisitions, finance, asset management, leasing, construction, and building operations.
Position Summary:
We are seeking an experienced Administrative Assistant to join our Commercial Property Management Team.
As a member of our team, you will provide essential support to both our internal department staff and third-party property management teams.
Your exceptional organizational and communication skills will be vital as you assist with various projects and initiatives aimed at improving efficiency and productivity within the Property Management department.
Core Roles & Responsibilities:
- Assist with department project management, including data entry for software implementation.
- Support management teams with vendor-related administrative tasks, such as vendor set-up, contracts, and invoice research.
- Maintain databases for both direct and third-party personnel in Yardi and other systems.
- Collaborate with the VP-PM and POM to update, enhance, and manage the PM Playbook.
- Perform general administrative duties, including coordinating monthly reporting, managing service contracts, and composing correspondence relating to department projects.
- Provide property-related assistance, such as managing vendor set-up processes, assisting with contract preparation, and supporting energy efficiency initiatives.
Desired Skills and Experience:
- Two to four years of experience in an administrative or executive administrative capacity.
- Experience in the real estate industry is a plus.
- Proficiency with property management/accounting software, particularly Yardi (Voyager, Payscan), Excel, and other MS Windows applications.
- Excellent verbal, written, and organizational skills.
- Ability to thrive in a fast-paced, collaborative, and results-driven environment.
Our Mission:
Our mission is to utilize our expertise and experience to recognize market inefficiencies, deploy capital and talent swiftly, deliver superior outcomes to stakeholders, and strive for excellence in everything we do.
Our Core Values:
At our company, we value our employees and create an environment where both professional and personal growth can be achieved.
Integrity:
We behave ethically, honestly, and respectfully.
Excellence:
We execute brilliantly and are accountable for delivering high-quality results.
Teamwork:
We embrace diversity and collaborate to produce positive synergistic results.
Balance:
We prioritize work-life balance and commitment to family, friends, and community.
Commitment:
We foster a culture of service, responsiveness, accountability, and professionalism.
If you require alternative methods of application or screening, please approach the employer directly to request this, as we are committed to accommodating all applicants' needs.
Employment Type:
Full-Time
Salary:
$ Per Hour
Associated topics:
administrator, asset management, asset manager, community management, office manager, property, property administrator, property manager, property preservation, property specialist
