Senior Administrative Assistant

Found in: beBee jobs US - 1 week ago


New Haven, Connecticut, United States Yale University Full time


Details

Posted: 31-Oct-23

Location: New Haven, Connecticut

Type: Full-time

Salary: Open

Internal Number: 84825BR

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Required Skill/ability 1: Reliable self-starter with exceptional attention to detail with the ability to prioritize and handle multiple tasks and priorities simultaneously in a complex, faced paced environment.
Required Skill/ability 2: Excellent interpersonal and customer service skills with the ability to interact with faculty, staff, students, and administrators in highly professional demeanor.
Required Skill/ability 3: Excellent oral and written communication skills with the ability to effectively deal with individuals.
Required Skill/ability 4: Strong computer skills and proficiency in Word, Excel, PowerPoint, and Outlook or similar applications, with demonstrated ability and willingness to learn new programs.
Required Skill/ability 5: Demonstrated ability to handle high volume data entry processing with accuracy.
Preferred Education: Experience in an administrative support role. Prior experience with credentialing and onboarding. Experience with faculty affairs. Proficiency in Workday (hiring, appointment management, and expense report processing) with experience using Interfolio for recruitment. Prior experience handling high-volume recruitment.
Work Week: Standard (M-F equal number of hours per day)
Posting Position Title: Senior Administrative Assistant
University Job Title: Senior Administrative Assistant
Preferred Education, Experience and Skills: Experience in an administrative support role. Prior experience with credentialing and onboarding. Experience with faculty affairs. Proficiency in Workday (hiring, appointment management, and expense report processing) with experience using Interfolio for recruitment. Prior experience handling high-volume recruitment.

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree

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About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.
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