Purchase Order Coordinator

Found in: beBee jobs US - 2 weeks ago


Miami, Florida, United States Shiseido Full time
Job Summary:

The Purchase Order (PO) Coordinator is in charge of supporting the Store Design & Merchandising Manager, serving both TRM & LATAM divisions, in purchase order creation, follow-up and other administrative tasks.

Primary Duties & Responsibilities:
  • Update P.O. tracking database for both TRM & LATAM
  • Enter P.O.s in required systems for Fragrances & Cosmetics, respectively (i.e. SAP, ACCPAC/SAGE)
  • Provide suppliers with accurate P.O. number to be entered on invoice, and confirm proper vendor information labeling (i.e. company name, billing address, PO number) to avoid delays
  • Maintain a close follow-up on approvals and payments; once confirmed by Finance, communicate estimated payment date to suppliers

Miscellaneous/Ad Hoc

  • Other duties and projects as needed
Working Relationships/ Key Stakeholders:
  • Store Design & Merchandising Manager
  • Marketing Team
  • Sales Team
  • Finance Team
  • Vendors/Clients/ Distributors
Qualifications & Competencies:
  • Bachelor's degree in Finance, Accounting or related field
  • Ability to work in a very fast-paced environment; pro-active, mature, independent and able to prioritize
  • Strong problem solving and customer service skills; detail-oriented
  • Prior experience in cosmetics/beauty industry is a plus
  • Ability to work in a multi-cultural environment
  • Strong command of oral and written communication skills in English and Spanish
  • Advanced Microsoft Office Suite skills, a must; primarily Excel

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