Personal Assistant

Found in: beBee jobs US - 2 weeks ago


KailuaKona, Hawaii, United States ALTRES Staffing Full time
Personal Assistant

Are you looking for full-time administrative work on the Windward side? Look no further

The executive of a small business in Kailua is immediately looking for a Personal Assistant to manage company schedules and communications. Duties include prioritizing emails and phone calls, gathering documents to prepare for meetings, and coordinating travel arrangements.


Hours
Full-time, Monday to Friday

Location
Kailua, Oahu

Responsibilities
  • Answer phone calls in a professional manner.
  • Manage company correspondences.
  • Maintain records and files.
  • Manage executive's calendar.
  • Organize meetings including, scheduling, sending reminders, etc.
  • Make travel arrangements.
  • Create documents as requested.
  • Maintain printer/copier and other devices including loading paper and toner, etc.
  • Purchase and restock office supplies including paper products and water.
  • Perform basic upkeep around the office such as vacuuming/trash removal.
  • Run errands, as needed.
  • Perform other related duties as assigned.


Qualifications
  • Bachelor's degree in a business-related field a plus.
  • Proficient in Microsoft programs: Excel, Word, and Outlook.
  • Strong verbal and written communication skills.
  • Excellent organizational skills.
  • Ability to use Mac and work in both digital and analog situations.
  • Must like dogs (owner has an 8lbs dog that is in the office often).

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