Personal Assistant
Found in: beBee jobs US - 2 weeks ago
Are you looking for full-time administrative work on the Windward side? Look no further
The executive of a small business in Kailua is immediately looking for a Personal Assistant to manage company schedules and communications. Duties include prioritizing emails and phone calls, gathering documents to prepare for meetings, and coordinating travel arrangements.
Hours
Full-time, Monday to Friday
Location
Kailua, Oahu
Responsibilities
- Answer phone calls in a professional manner.
- Manage company correspondences.
- Maintain records and files.
- Manage executive's calendar.
- Organize meetings including, scheduling, sending reminders, etc.
- Make travel arrangements.
- Create documents as requested.
- Maintain printer/copier and other devices including loading paper and toner, etc.
- Purchase and restock office supplies including paper products and water.
- Perform basic upkeep around the office such as vacuuming/trash removal.
- Run errands, as needed.
- Perform other related duties as assigned.
Qualifications
- Bachelor's degree in a business-related field a plus.
- Proficient in Microsoft programs: Excel, Word, and Outlook.
- Strong verbal and written communication skills.
- Excellent organizational skills.
- Ability to use Mac and work in both digital and analog situations.
- Must like dogs (owner has an 8lbs dog that is in the office often).
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