Voluntary Services Assistant

Found in: beBee jobs US - 1 week ago

Minneapolis, Minnesota, United States Department Of Veterans Affairs Full time
Summary

Employee will be assigned to the VA Healthcare System, Minneapolis, MN, serving as the Center for Development and Civic Engagement (CDCE)/Voluntary Services Assistant within CDCE/Voluntary Service; and will report directly to the Voluntary Service Officer/Chief. Employee shows a general understanding of the federal government, VA, and each of its Administrations, with a primary focus on VHA. The employee is responsible for providing program management and overall program operations support.



Duties

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Major duties include, but are not limited to:

  • Providing support to the facility's CDCE/Voluntary Service operations as the first point of contact for potential volunteers, patients, visitors, service organizations, corporate and community leaders, donors, and other internal and external stakeholders.
  • Exhibiting a high degree of tact, diplomacy, and courtesy with every interpersonal interaction daily.
  • Communicating and coordinating on behalf of the CDCE/Voluntary Service Officer with services across the health care system, agency representatives (including VHA, VBA, and NCA), and community officials regarding programs, events, and activities.
  • Maintaining many physical and/or electronic records for reports due monthly, quarterly, annually, and ad hoc.
  • Serving as the primary timekeeper for all CDCE/Voluntary Service employees.
  • Assisting the CDCE/Voluntary Service Officer in position management to project staffing needs, entering actions by Human Resources and employment decisions into HR Smart, USA Staffing, and any other relevant position management portals as determined by local, VISN, or national protocols.
  • Responsible for clerical functions associated with the CDCE/Voluntary Service program management.
  • Collaborating with CDCE/Voluntary Service Officer to complete equipment inventory surveys and ensures proper documentation of equipment assigned to the CDCE/Voluntary Service department.
  • Receiving, processing, and tracking gifts and donations including accurate entry into the Voluntary Service System or subsequent electronic donation database programs.
  • Coordinating requests and purchases of office operating supplies, generates reports from automated information systems, and completes other administrative tasks essential to the effective and efficient operation of the CDCE/Voluntary Service Office.
  • Performing other related duties as assigned.
Work Schedule: Monday - Friday, 8:00am - 4:30pm.

Recruitment & Relocation Incentives: Not authorized

Financial Disclosure Report: Not Required

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