Administrative Assistant II

4 weeks ago

Tuscaloosa, Alabama, United States The University of Alabama Full time

Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)


Department/Organization: Dean's Office-Nursing


Normal Work Schedule: Monday - Friday 8:00am to 4:45pm


Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.


Additional Department Summary: Coordinates the day-to-day activities of the On Track to Wellness program. Communicates regularly with faculty, staff, students, and community partners. Prepares correspondence. Maintain records. Creates and maintains charts, graphs, tables, spreadsheets, and databases. Schedules calendar and meetings as requested on behalf of the Project Director. Coordinates events with community partners. Manages grant funds and keeps records of grant expenditures.


Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.


Skills and Knowledge: Excellent time management and organizational skills. Attention to detail and strong presentation and problem-solving skills. Excellent communication skills in virtual, phone, and in-person formats. Ability to interact with faculty, staff, students, and community partners with high professionalism and confidentiality. Proficiency with Zoom, Microsoft Word, PowerPoint, Excel, Microsoft Teams and the latest features of the Microsoft Office suite.


Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.


Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

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