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management associate

3 months ago

Kokomo, Indiana, United States State of Maryland - MSP - Field Operations Bureau Full time

Introduction

It is important that all\r
experience be fully documented. Failure to�ANSWER ALL SUPPLEMENTAL\r
QUESTIONS SPECIFICALLY AND ACCURATELY�may cause the candidate to be\r
rejected.\r
PLEASE FILL OUT THE\r
APPLICATION COMPLETELY.\r
�\r
➢�The application is\r
part of the examination process. Your answers will determine your eligibility\r
to participate in the next phase of the selection process.\r
➢�Clearly describe\r
your qualifications in detail. Credit cannot be given for education, training,\r
experience, knowledge, skills, and abilities that you fail to indicate.\r
➢�Do not leave any\r
answer spaces blank; if a question does not apply, write 'N/A'.\r
➢�Although you may\r
attach a resume to further describe your qualification, it does not substitute\r
for completing the application form. An incomplete application form may result\r
in disqualification. Do NOT write 'see resume' in your work history\r
or responses to supplemental questions.\r
➢�Failure to comply\r
with these instructions may result in disqualification.\r
➢�Read the Job\r
Announcement carefully for specific filing instructions, supplemental\r
questions, and final filing dates.\r

GRADE

ASTD13

LOCATION OF POSITION

Maryland State Police\r
Special Operations Division\r
7777 Washington Blvd.\r
Jessup, MD 20794\r

Main Purpose of Job

This position is an integral part of the Special Operations Division of the Field Operations Bureau. It provides direct administrative support, judgement and analysis to the Commander allowing the Commander to make informed decisions that are in the best interest of the internal management of the division. The personnel and command staff rely on this position for logistical support in the furtherance of Department and Special Operations Division activities. This position is crucial to ensure administrative responsibilities are appropriately tracked, managed and completed in accordance with MSP policy.

POSITION DUTIES

Reviews and analyzes incoming correspondence and briefs the commander to determine task assignments to all personnel. Coordinates the upward and downward flow of routine and critical communications.\r
\r
\r
Prepares written correspondence and verbal communications as directed by the Commander.\r
\r
\r
Maintain the SOD roster / Manage the personnel files locally for personnel assigned to SOD.\r
\r
\r
Receives and processes invoices for the Division and acts as the liaison/point of contact for vendors.\r
\r
\r
Maintains all monthly reports ie: vehicle mileage summaries, org charts and any other duties assigned by command.\r
\r
\r
Completes all administrative tasks in furtherance of Division activities.\r
\r
\r
\r
\r

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. \r
Experience: Five years performing secretarial work or clerical work involving typing duties. \r
Notes: \r
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. \r
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted� at the rate of thirty credits for one year of experience for up to two years of the required experience.\r
3.�Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.\r
\r

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:\r
1. Experience in Windows based operating systems, preferably Windows 10.\r
\r
\r
2. Experience with Microsoft products such as Word, Excel and PowerPoint.\r
\r
\r
3. Experience with Google products such as Docs, Sheets and Slides.\r
\r
\r
4. Experience in correspondence with Executive/Command staff and other leadership positions.\r
\r
\r
5. Prior law enforcement experience\r

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this\r
classification may be assigned duties which require the operation of a motor\r
vehicle. Employees assigned such duties will be required to possess a motor\r
vehicle operator's license valid in the State of Maryland. \r

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a�keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.\r
\r
\r
\r
In accordance with\r
Section 2-204(b)(6) of the Public Safety Article, Candidates for position in\r
this classification will be subject to an initial drug screening and a complete\r
criminal background investigation to include a polygraph examination before\r
permanent appointment can be made. A criminal conviction may be grounds for\r
rejection of the candidate.\r
\r
\r

SELECTION PROCESS

The selection process for\r
this recruitment will involve a rating of the training and experience provided\r
on the application. Applicants who meet the minimum qualifications will be\r
placed on an eligible list in the BEST QUALIFIED, BETTER QUALIFIED, and\r
QUALIFIED categories. The list will be used by the hiring manager to select the\r
individual to fill this vacancy. The list will be valid for one year.\r

EXAMINATION PROCESS

The examination will\r
consist of a rating of your education, training and experience related to the\r
requirements of the position. You may be required to complete a qualifications\r
supplement, or the rating may be based on your application. Report all\r
experience and education that is related to this position. Applicants may be\r
given a physical examination and will be subject to an interview, background\r
investigation, polygraph examination and substance abuse testing.\r

BENEFITS

STATE OF MARYLAND BENEFITS\r
�\r

FURTHER INSTRUCTIONS

NOTE: Currently,\r
applicants are limited to uploading one file. As a result, it is strongly urged\r
that those applying upload ALL required and additional documents (undergraduate\r
and graduate transcripts, resumes, etc.) as one file. If you are unable to\r
apply online, you may submit an application via mail. The Maryland State\r
Application Form can be found online.\r
*If you have any\r
questions about this recruitment, please contact the Maryland State Police at\r
\r
*TTY Users: Call Maryland\r
Relay\r
*We thank our Veterans\r
for their service to our country and encourage them to apply\r
*As an�equal\r
opportunity employer, Maryland is committed to recruiting, retaining, and\r
promoting employees who are reflective of the State's diversity\r
*Bilingual applicants are\r
encouraged to apply\r
�\r
Completed applications,\r
required documentation and any required addendums may be mailed to:\r
Maryland State Police\r
Human Resources Division\r
1201 Reisterstown Road\r
Pikesville, MD 21208\r
ATTN: William Boniarski\r
\r
It is the policy of the\r
Maryland State Police to comply with all applicable federal and state laws\r
prohibiting employment discrimination and to provide equal employment\r
opportunity to all employees and applicants for employment without regard to\r
age, ancestry, color, gender, identity and expression, genetic information,\r
marital status, mental or physical disability, national origin, race, religious\r
affiliation, belief or opinion, sex, sexual orientation or any other protected\r
status.\r