11-205 - Administrative Assistant/ Billing Clerk - SC/ Alegria

4 weeks ago

Los Angeles, California, United States The Salvation Army USA Western Territory Full time

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

The Billing Clerk's primary duties are to support the Business Administrator and to provide professional business management services, including preparing billing, reports with supporting documentation, preparing cost reports, compliance reviews, assisting with development of annual facility budget and other finance activities.

Essential Functions

Specific Duties:

  • Provide backup coverage to Receptionist and Sr. Admin Assistant
  • General and clerical duties
  • Assist with billing processes for Alegria/Zahn/ Lilly & Lafayette
  • Process invoices, and call vendors to clarify and confirm amounts, for Accounts Payable
  • Review, revise, and submit monthly inventory reports.
  • Prepares letters, memos, and reports.
  • Receives visitors, schedules meetings and appointments.
  • Receives, screens and forwards phone calls for the director and respective parties.
  • Orders all supplies, premiums, etc. as necessary.
  • Assist with HMIS and other EHR system audits.
  • Manage fleets scheduling, maintenance appointment and ensure they are in working conditions.
  • Other duties as assigned by supervisor/director.
  • Assist with time sheet and allocation sheets.
  • Coordinate all on-site event with Director/Associate Director/Program Managers
  • Coordinate donation and distribution.
  • Coordinate quality assurance meeting and grievance process.

Working Conditions

Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax and telephone. Ability to lift to 25 lbs.

Minimum Qualifications

  • High school diploma or G.E.D.
  • 2 years' experience working in accounting or similar procedures with understanding of general accounting or bookkeeping principles.
  • OR bachelor's degree
  • Computer proficiency and skills and experience using Excel to create spreadsheets with formulas and functions.
  • Valid California Driver's License.
  • Travel may be required.

Skills, Knowledge & Abilities

  • Driving Test and clean MVR check (if applicable).
  • A criminal background check is required with certification for Protect the Mission policies and procedures.
  • Attention to detail, quality, and professionalism.
  • Excellent communication skills including verbal, written, and computer mediated.
  • Commitment to mental agility and willingness to learn new software, procedures, and duties when necessary.
Qualifications
EducationBachelors (preferred)
High School or Equivalent (required)
Experience2 years: Minimum Experience Working In Accounting Or Similar Procedures With Understanding Of General Accounting Or Bookkeeping. (required)
Licenses & CertificationsDriver's License (required)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR c)

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