Staff Assistant I

Found in: beBee jobs US - 2 weeks ago

Orlando, Florida, United States Valencia College Full time
About this Position

Posting Detail Information

Position Number HR
Position Title Staff Assistant I
Job Type Staff
FT/PT Part-Time
Employee Class Description Staff PT (ed. support)
General Position Description
Responsible for general clerical and secretarial duties within a college department. Functions as office receptionist and answers questions pertinent to the department. Maintains office/ supervisor's calendar. Works under general supervision within a college department.

Flexible Work Arrangement
Grade 17
Exemption Status Non-Exempt
Posting Number S2410P
Location(s) Orlando, FL East Campus
Proposed Work Schedule (Please note hours subject to change based on business needs)
Monday to Friday
28 to 30 hours a week

Number of Vacancies 1
Posting Start Date 04/01/2024
Posting End Date 04/15/2024
Open Until Filled No
Quicklink for Posting

Posting Detail Information

Temporary Position (Temp or Grant Funded) Details
Salary Range $15.03 per hour

Essential Job Functions

Description of Job Function
1. Produces large volumes of typing and correspondence, filing, and general secretarial duties in support of departmental clerical activities.

Description of Job Function
2. Processes incoming and outgoing mail for department.

Description of Job Function
3. Answers telephone, refers calls, and takes messages for department staff.

Description of Job Function
4. Types, edits, and prepares routine correspondence, documents, and reports.

Description of Job Function
5. Maintains current files for the department, including files for internal and external correspondence.

Description of Job Function
6. Maintains calendar and appropriate schedules for department; follows up on routine matters and reminds department staff of appointments, meetings, etc.

Description of Job Function
7. Schedules/reserves boardrooms, prepares for meetings as directed.

Description of Job Function
8. Maintains stock of forms and orders clerical supplies for department when needed.

Description of Job Function
9. Functions as office receptionist.

Description of Job Function
10. Operates standard office equipment as needed to perform tasks.

Description of Job Function
11. Performs other duties as assigned.

Qualifications

Drivers License Requirement

Drivers License Requirement Not Applicable

Required Qualifications

Required Minimum Education High school diploma or general education degree (GED).
Required Field of Study
Other Required Qualifications
Experience in a secretarial/clerical position.
Advanced secretarial training.

Required License/Certification

Preferred Qualifications

Preferred Education & Field of Study
Preferred Type of Experience
Preferred Licenses/Certification

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities
Proficiency using functions of operating system and software used in department (i.e. Windows, WordPerfect, etc.)

Ability to use typewriter and office machines.

Strong communication skills over the phone, in person, and in writing.

Ability to work effectively in a diverse community and meet the needs of diverse student populations.

Working Conditions

General Working Conditions
This job primarily operates in a professional office environment. The employee will routinely operate standard office equipment including but not limited to computers, keyboards, mouse, phones, photocopiers, printers, scanners, filing cabinets and fax machines. While performing the duties of this job, the noise level in the work environment is usually quiet to moderate.

Typical physical competencies include but are not limited to frequently remaining stationary, moving, reaching, positioning self and occasionally ascending/descending, lifting/moving objects weighing between 5-15 pounds. This job also entails frequently communicating, discerning and exchanging information, detecting and perceiving objects up close, at a distance, and the ability to adjust focus. Cognitive abilities include but are not limited to frequently using discretion, judgment, reasoning, memory, learning, maintaining confidentiality, comprehension, problem solving, and decision-making.

The typical work environment, physical and cognitive demands listed above are representative of those that must be met by an employee to successfully perform the essential functions of this job. The College has a process to identify and make available reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Job specific working conditions
Job Specific Designation

Supplemental Questions

Required fields are indicated with an asterisk (*).
  1. Do you have experience in a secretarial/clerical position? If yes, please explain in detail your related experience.
    (Open Ended Question)
  2. Do you have advanced secretarial training? If yes, please explain in detail your related experience.
    (Open Ended Question)
  3. Do you have experience with Excel, Word, and Outlook? Please explain your experience.
    (Open Ended Question)
  4. This position requires strong communication skills over the phone, in person, and in writing. Please tell us how you strive to be an effective communicator.
    (Open Ended Question)
Documents Needed to Apply

Required Documents
  1. Resume/Vita
Optional Documents
  1. Cover letter
  2. Veterans Preference Verification Documentation
  3. Reference Letter 1
  4. Reference Letter 2
  5. Reference Letter 3
  6. Other Documents

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