Finance Assistant
Found in: beBee jobs US - 2 weeks ago
JOB DUTIES AND ESSENTIAL FUNCTIONS:
ACCOUNTS PAYABLE:
· Analyze or research each request for payment for accuracy.
· Obtain invoice and payment approval from manager.
· Record payments in QuickBooks upon approval and prepare payment.
· Maintain accounts payable reports and spreadsheets.
· Issue credit memos for customer returns.
· Prepare analysis of accounts, as requested.
ACCOUNTS RECEIVABLE:
· Set up and maintain new customers, new vendors and new item data and terms in QuickBooks.
· Monitor and follow up with customers on outstanding receivables via email or telephone.
· Track and resolve outstanding issues, credit memos and disputes.
· Conduct research on shortages/deductions from invoice and follow-though until resolved.
OTHER:
· Participate in development and documentation of policies and procedures.
· Verify and process weekly timesheets for hourly employees. Provide to management for approval.
· Research requests for inventory adjustments (ICF) and make necessary adjustments in QuickBooks.
· Other duties may be assigned based on skill level and overall knowledge.
REPORTS TO:
· Director of Finance
REQUIRED COMPETENCIES:
· Proficient with Excel
· Ability to problem solve
· Attention to detail
· Well organized
· Accuracy in data entry
REQUIRED EXPERIENCE:
· Completion of High School
· Experience with data entry, attention to great detail and Microsoft Excel proficiency
PREFERRED EXPERIENCE:
· Associate degree
· QuickBooks experience a plus
Compensation:
Hourly / Bonus
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