Records and Registration Specialist

4 weeks ago

Rockville, Maryland, United States Montgomery College Full time
Job Description

Montgomery College, Germantown Campus, has an immediate need for a Full-time Records & Registration Specialist in the Records & Registration Office within Student Affairs. The work schedule is Monday through Friday from 8:30 am to 5:00 pm. This is a Non-Bargaining, Non-exempt, Grade #23 position. Non-exempt positions are not eligible to work a secondary job at Montgomery College. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, diversity, and inclusiveness. This position is currently eligible for telework (1) day(s) a week after the probationary period. This eligibility is subject to change based on the needs of the unit.

Duties include but are not limited to:
  • Serve as a point of contact and service provider for students and the MC community seeking information and guidance on various records and registration processes.
  • Process enrollment verifications, outgoing transcripts, disability for tuition wavier forms, student information changes, reactivations, major changes and residency requests, grade changes, academic standing updates and maintain related files. Receive all grade changes and accurately maintain a student's grade history.
  • Process credit class registrations and withdrawals for students and faculty in accordance with college policies and procedures, making decisions on all requests for waiver and determine the validity of special permissions granted by other offices or make independent decisions when appropriate. Explain tuition and fee costs and determine waiver of standard procedures of fee.
  • Interpret and release information from student academic records in accordance with college policies and procedures, state and federal laws, and FERPA.
  • Coordinate, review and approve or deny appeal requests on student involuntary withdrawals, tuition refund appeals, and in-country/state tuition appeals.
  • Analyze and approve applications for the Maryland Dream Act in accordance with MHEC guidelines.
  • Verify and approve applications for HB 104, Tuition Waiver for Disabled Students. Inform eligible students of processes.
  • Administer and interpret academic and residential regulations in accordance with established federal, state and institutional policies and procedures.
  • Coordinate, review and approve or deny student residency requests. Determine appropriate exceptions.
  • Audit eligibility certifications for all student athletes, Collegewide.
  • Other duties as assigned.
Required Qualifications:
  • Associate degree.
  • Two years of experience working in admissions, registration or enrollment office at a college or university, that may include direct experience approving appeals, processing tuition waivers, and analyzing academic transcripts. The equivalent combination of education, training, certification and/or experience that provides the required knowledge and expertise to perform the essential functions of the job may be considered
  • Thorough knowledge of federal and state applicable laws and regulations, College policies and procedures, academic regulations, government sponsored education benefits and scholarships, in-country or state tuition for undocumented individuals, immigration statuses and visa codes, academic, residential and tuition policy regulations, and tuition waivers.
  • Specialized knowledge of the Maryland Dream Act, FERPA, and Tuition Waiver for Disabled Students.
  • Proficiency in using a personal computer and software applications including Microsoft Office Suite. Knowledge of using student information systems beneficial.
  • Skill in verbal and written communication, interpersonal relationships, organization, entering data correctly, making simple calculations, proof-reading; creativity for developing user-friendly print and Web-based publications.
  • Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship
Hiring Range $25.18 to $32.73 per hour. Initial salary placement is based on candidate experience and internal equity. Please include a complete resume including all relevant and related work experience.

Application Process:
  • Click Here to apply online
  • Initial salary placement is based on internal equity and relevant candidate experience. Please include a complete resume/application including all relevant or related experience.
  • Online applications must be received by May 29, 2024
  • For consideration, you must: (optional)
    Include dates of employment in your application or attachment;

    Submit a cover letter along with an un-official copy of your transcripts from your highest degree earned.
As a condition of employment, the following are required at the time of hire:
  • Successful completion of a background check and degree verification (if applicable).
  • For international degrees, you must provide US degree equivalency verified by a nationally recognized credential evaluation service.
  • Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery Collage and may have earnings restrictions, per state law.
Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at or We require at least two weeks advance notice to enable us to provide the requested accommodation.

Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.

Montgomery College is a tobacco-free and smoke-free workplace.

Closing Date

Wednesday, May 29, 2024

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