Grants Manager A

2 weeks ago


Philadelphia, Pennsylvania, United States Proclinical Staffing Full time

Grants Manager - Contract to Permanent - Onsite

Proclinical is seeking a Grants Manager A to join a cutting-edge medical program. This is a contract to permanent role located in Philadelphia, PA.

Primary Responsibilities

With limited supervision, manage department's sponsored research pre-award and post award activities for a large, diverse, and highly complex portfolio of grants, contracts, cooperative agreements, and sponsored research agreements.

Skills & Requirements:

Bachelor of Science and 3 to 5 years of experience or equivalent combination of education and experience is required.Experience with NIH and other federal granting agencies is required.Proficiency with Microsoft Excel, Adobe, and Business Objects.Excellent critical thinking, analytical, verbal and written communication is required.Ability to apply solid organizational and time management skills to a deadline.Ability to work independently, collaboratively & excellent interpersonal skillsMust be eligible to work in the US.The Grants Manager will:Pre-Award Grants ManagementWork with Principal Investigators to prepare budgets for grant applications and clinical studies; ensure they meet budgetary requirements of Sponsor, Department, School of Medicine & University with regard to salaries requested, fringe benefit rates, overhead, etc.Assist faculty with grant proposal preparation, creating grant templates and other related documents including submission of grants via ASSIST, PennERA & other grant submission platforms.Coordinate annual progress report submission for PI's grant.Maintain information database for the Sleep Division's training grants to facilitate the five year renewal of these grants.Review granting agency regulations, inform investigators of regulatory requirements and ensure compliance.Prepare & maintain confidential correspondences/documents to include salary, budget & proposal information.Serve as liaison with ORSS and ORS.Thorough knowledge of University, School and sponsor's grants policies and procedures.Post Award Grants ManagementProcess training grant-related forms for appointment, reappointment and termination of postdoctoral and predoctoral trainees using NIH systems & postdoctoral systems.Responsible for subcontracts on federal grants; establish subaward agreements; issue subcontract PO's and approve invoices.Review notice of awards, enter grant budgets in BEN using approved grant budgets.Monitor grant budgets and reallocate funds as necessary.Identify & correct BEN wayward transactions as needed.Process Payroll reallocations, journal entries as required.Monitor grant expenses to ensure compliance with granting agency requirements.Prepare & distribute monthly grant reports to all Research Investigators/meet with PI's as needed.Assist with close-out of grants.Assist Director & Sr. Grants Manager with collection of relevant data for the annual budget.Review Concur expense reports.OtherMaintain and Organize related files.Participate in School of Medicine's training programs and attend School of Medicine's monthly Business Administrator's meetings.Keep abreast of new and existing policies and procedures.Serve as a resource for Faculty and Staff.Adhere to established University policies and procedures for above functions.Report known or suspected irregularities to Division Administrator.Communicate/work collaboratively with Sr. Grants Manager & Director regarding status of assignments; handle and resolve issues effectively & efficiently.Exercise discretion when working with confidential materials, including salaries and budgets.Perform other similar and related duties as required. If you are having difficulty in applying or if you have any questions, please contact Natalie Magola at or

Proclinical is a specialist employment agency and recruitment business, providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology and medical device companies.

Proclinical Staffing is an equal opportunity employer.



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