IT Portfolio Management Manager

POSITION OVERVIEW

The IT Portfolio Management Manager is a member of the IT Agile PMO Office and will be responsible with the direction/guidance of the Senior Director of IT Portfolio Management to manage the NBME IT Integrated Planning processes and Agile practices. The role will focus on performing duties around Enterprise and IT intake, Cross-Team Quarterly Planning, Monthly Leadership Action Team (LAT), Point of Contact and SME on the Enterprise Portfolio Management system, CoEs coordination and management, point of contact for both IT and business partners across the enterprise, and coordinate activities across the IT Integrated processes, support the evolution of Agile practices, secondary Jira Admin expertise/support, augment any scrum master roles needed outside of the product engineering teams, and management of cross-team scale retrospective activities.

The IT Portfolio Management and Agile Practice is a critical leadership function in IT in that it orchestrates, facilitates, and coordinates across the organization the intake and planning of close to at any given time approx. 100 concurrent business and IT-specific initiatives for the organization. This function serves as a central hub and provides leadership not just within the 23+ teams in IT but across all business divisions at NBME in facilitating initiatives through IT and resolving issues and impediments that impact the ability to deliver on the work for the company.

In addition, this function manages and provides leadership to Scrum Master CoE, IT Project Manager CoE, Product Owner CoE, and overall Agile CoE. Moreover, this unit works closely with OSM on overarching enterprise strategic work and has provided leadership and helped develop the Enterprise Intake process tool as well as bring in the Enterprise Portfolio Management system which will help change the paradigm in which initiatives, portfolios, and programs are tracked in the organization.

Diversity, Equity, and Inclusion Statement

At NBME ®, we continue to innovate and improve how we fulfill the evolving needs of the health care community. This commitment starts and ends with the people at NBME. By recruiting and empowering talented individuals from various disciplines and backgrounds, which includes professionals with diverse life experiences, abilities, and perspectives, NBME can take a well-informed, robust approach to advancing medical education and assessment for years to come. We also continue to focus on ensuring that our DEI work is impactful and ingrained in everything we do, including with our staff, workplace culture, products and services, the Philadelphia community and the broader medical education landscape.

RESPONSIBILITIES

• Manage day-to-day activities of Planning Process
• Support Agile Practices, Growth and Evolution
• Ensures Agile practices and methodologies are clear and are adhered to by IT teams
• Builds capabilities supporting new ways of working, and the use of Agile practices across the organization and establishes Agile learning programs that help enable teams and new practitioners
• Acts as a secondary Jira Admin expert to support agile teams on the use of tools and enhancements needed
• Augment any scrum master roles needed outside of the product engineering teams
• Management of IT cross-team scale retrospective activities
• Regularly reviews and evaluates opportunities to improve the portfolio management and agile best practices in order to achieve higher maturity including soliciting feedback from teams
• Supports Agile Related CoEs including but not limited to the Scrum Master CoE, IT Project Management CoE, Product Owner
• Governance & Portfolio Management support to provide ongoing governance structure in ensuring accountability, transparency and predictability of the outcomes of each initiative
• Manages centralized processes such as scheduling, estimating, costing, project accounting, risk assessment, and etc.
• Facilitates initiative prioritization, constraint resolution, and initiative approval decision-making
• Manages the enterprise portfolio management source systems for tracking and cross-comparison of IT initiatives
• Ensures documentation to support scope tradeoff decisions is clear and accurate.
• Facilitates scope tradeoff decision making and communicates decisions to impacted stakeholders
• Facilitates meetings and ceremonies to develop plans and prioritization by leadership and governance
• Conducts initiative reviews to ensure consistency and performance
• Ensures scope tradeoffs, timeline, and budgets are adhered to for initiatives by tracking and keeping stakeholders aware of red flags, issues, risks, and opportunities to respond to change

QUALIFICATIONS

Skills and Abilities

• Strong leadership, problem-solving, analytical, and detail oriented.

• Good relationship management and the ability to influence others is also required.
• Excellent (oral and written) communication skills
• Good Presentation skills

• Must show successful leadership of teams to deliver on goals.
• Must possess broad business experience as well as strategic thinking ability.
• Possess "quick study" abilities and be able to adapt to ever-changing business requirements and technology landscape.
• Ability to independently work and be self-motivated.

Experience

• A minimum of 5 years of applicable/related experience, prior portfolio management and agile experience desirable; experience working with IT portfolio a plus.

Education

• Bachelor's degree or a combination of equivalent education and experience
• Agile Practice and/or Project Management certification desired

Certifications

About NBME:

NBME offers a versatile selection of high-quality assessments and educational services for students, professionals, educators, regulators and institutions dedicated to the evolving needs of medical education and health care. To ensure our assessments meet the highest standards of quality, stay relevant and align to the current curriculum in medical schools and training programs, we rely on a wide network of collaborators. These include the volunteers who help develop our exam questions, the committees and panels who represent various groups within the medical education community, external researchers and health profession organizations.

We are committed to meeting the needs of educators and learners globally with assessment products and expert services such as NBME® Subject Examinations, Customized Assessment Services, Self-Assessments, the International Foundations of Medicine® Program and Item Writing Workshops. Together with the Federation of State Medical Boards, NBME develops and manages the United States Medical Licensing Examination®, which measures the ability to apply knowledge and skills that form the basis of safe and effective patient care. Our Competency-based Assessment unit is focused on new methods as well as the optimization of assessment in the workplace and education.

As a result of leadership in ongoing research, innovative measurement practices and the exploration of forward-thinking assessment modalities and improvements, NBME advances assessment science. Our grant and funding opportunities further support this dedication to medical education and assessment science. We help develop the next generation of assessment professionals through our Summer Psychometric Internship Program. Through the Stemmler Fund, Strategic Educators Enhancement Fund and Latin America Grants Program, researchers and educators can continue to improve the assessment of health care professionals around the world.

NBME views diversity, equity and inclusion (DEI) as foundational and enduring to our strategy and vision. We continue to focus on ensuring that our DEI work is impactful and ingrained in everything we do, including with our staff, culture, products and services, the Philadelphia community and the broader medical education landscape. Our commitment manifests in our hiring and staff development, recruitment for committees, grants programs, design and review of our assessments, and involvement in our local and national communities.

Learn more about NBME at NBME.org.

The NBME offers competitive salaries, excellent benefits, and a rewarding work environment. Excellent Benefits include: Healthcare, Dental, Prescription, and Vision plans; 401(k) w/match, Tuition Reimbursement Plan, Commuter Benefit: Public Transit or Parking options. Remote Friendly Workplace.

NBME is an equal opportunity employer as defined by the EEOC.