Business Operations Manager – Bozeman Campus

2 weeks ago

Bozeman, Montana, United States Montana State University Full time


Position Details
Position Information

Announcement Number
STAFF – VA – 24085

For questions regarding this position, please contact:
Kelly Weak



Classification Title
Admin Assoc IV

Working Title
Business Operations Manager – Bozeman Campus

Brief Position Overview
The Business Operations Manager – Bozeman Campus, is located on our Bozeman Nursing Campus, oversees the day-to-day operation of the nursing campus, while providing critical assistance to the Campus Director, students, faculty in their mission to enhance the health of the people of Montana, our nation, and the global community through education, creation of knowledge, and service.

Position Number
4M0385

Department
Nursing Departments

Division
College of Nursing

Appointment Type
Classified

Contract Term
Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA
Non-Exempt

Union Affiliation
FOCUS-MFPE

FTE
1.0

Benefits Eligible
Eligible

Salary
$22.54 per hour, commensurate with experience, education, and qualifications

Contract Type
Classified Salary

If other, please specify

Recruitment Type
Open

Position Details



General Statement
The Mark and Robyn Jones College of Nursing (MRJCON) offers a baccalaureate in nursing, accelerated baccalaureate in nursing, Master of Nursing focused on clinical leadership, and Doctor of Nursing Practice with focus in either family nurse practitioner or psych-mental health nurse practitioner. The College has five campus locations across the state, located in Billings, Bozeman, Great Falls, Kalispell, and Missoula.
The Business Operations Manager – Bozeman Campus position provides a high level of administrative and management support to the operations of a Mark and Robyn Jones College of Nursing campus. This includes assisting the Campus Director in all executive administrative assistant capacities; providing fiscal oversight and budget management for all campus funds; coordinating all campus course scheduling; classroom scheduling; nursing campus events; coordinating campus HR processes and procedures; registering students for courses; and administering the day-to-day operations of the campus.

Duties and Responsibilities
College HR & Business Operations
  • Provide on-site assistance and support to the college-wide events.
  • In collaboration with the Director of Administration and Finance, create and process hiring and separation documentation for faculty and staff positions assigned to their campus.
  • Monitor and reconcile campus budgets, capital equipment inventory and minor/sensitive property list for campus.
  • Assist campus faculty, staff, and students with purchases, travel, and other tasks regarding finances and HR.

Nursing Campus Operations

  • Maintain the various schedules for the assigned campus including, but not limited to classroom instruction, local campus meetings, room schedules, finals week, etc.
  • Plan and implement specific nursing campus events (such as White-Coat Ceremony, New Student Orientation), including securing space, preparing schedules, advertising/promoting, and when appropriate coordinating food, lodging, and transportation.
  • Ensure campus faculty and students are able to meet clinical agency compliance requirements.
  • Liaison with embedded UIT staff to ensure classroom and office technology is operational.

Nursing Campus Undergraduate Program Coordination

  • Coordinate two undergraduate student nursing programs (Traditional and Accelerated) for assigned campus – by registering students to nursing courses and tracking student requirements.
  • Maintain accurate records, class rosters and student contact information for their assigned campus.
  • Process and track student compliance with mandatory training, screening, background checks, CPR certifications, blood-borne pathogens, and other protected health information.

Nursing Campus Administrative Support

  • Provide guidance and administrative support to faculty, students, and staff on the campus by providing direction, guidance, and support on administrative, programmatic, project, and office management levels.
  • Serve as the first point of contact for the campus by responding to inquiries and requests for information regarding the college, campus, or program.
  • Provide back-up coverage to other campus and college administrative staff.


Required Qualifications – Experience, Education, Knowledge & Skills

A bachelor's degree and progressively responsible administrative/office management and excellent customer service experience or an equivalent combination of education and/or experience.Demonstrated experience creating and editing correspondence and a wide variety of documents to be disseminated to the public.Demonstrated competence prioritizing multiple work assignments/projects and/or organizing and managing events, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.Demonstrated competence using personal computers and various software such as word processing, spreadsheets, database, presentation, email, and internet. Microsoft Office software preferred.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Knowledge of or previous experience working in an academic department in a higher education setting.Demonstrated successful experience troubleshooting complex issues that require independent judgment and critical thinking.Experience as an administrative assistant.

The Successful Candidate Will
  • Ability to establish and maintain cooperative working relationships with various constituencies, including students, administrators, co-workers, and faculty.
  • Ability to maintain confidentiality required at the executive level and to handle complex and confidential information with discretion while applying strong analytical skills and good judgment.
  • Demonstrate excellent written and in person communication skills and interpersonal skills.
  • Demonstrate strong organizational and time management skills.
  • Exhibit attention to detail, to meeting deadlines, and to prioritizing competing demands and working on multiple projects at once.
  • Demonstrate good judgment, aptitude for problem solving and facilitating the work of others.
  • Possess self-motivation and demonstrated capacity for leadership.
  • Represent the Mark & Robyn Jones College of Nursing and MSU to others in a professional and courteous manner.


Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?
No

Posting Detail Information



Number of Vacancies
1

Desired Start Date
Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:
Screening of applications will begin on December 1, 2023; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference please complete the veteran's preference information located in the Demographics section of your profile.
MSU's Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website:

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