Senior Administrative Secretary

1 month ago

Detroit, Michigan, United States Henry Ford Health System Full time

Henry Ford Health provides innovative, world-class medical educational programs that strengthen and improve the quality of clinical services and meet patients' needs - one person at a time. We support life-long learning and disseminate our work through scholarly activities. This non-exempt role will be supporting various functions within the Medical Education group. It will require in person work during day hours at the main Detroit Hospital campus in Detroit, MI.

GENERAL SUMMARY:

Under general supervision from the Vice President, Division Head or Physician-in-Charge in Leadership Salary Grade M08/ PHY 500 or above, provides secretarial, clerical and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files, and conducting special projects as assigned. Duties require a thorough knowledge of supervisor's areas of responsibility in order to gather data and prepare reports, answer correspondence, conduct projects, and so forth. May direct the work of lower-classified clerical employees, purchase standard supplies, and perform routine bookkeeping and billing functions.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

  • Performs a wide variety of typing duties, such as composing correspondence and preparing forms, tables, charts, records, statistical tables, schedules, and so forth, which are often confidential in nature.
  • May assign or check work of lower-classified secretarial or clerical employees.
  • Assists in preparing complex administrative reports, statements, rosters and so forth. Performs difficult data and/or information gathering. Computes complex calculations, and drafts and prepares special reports/analyses for review by supervisor.
  • Reviews and screens visitors and telephone calls, ascertains callers' needs, and tactfully refers callers to appropriate personnel. Responds to inquiries concerning general administrative activities and operations, and refers complex and/or sensitive inquiries to appropriate person(s).
  • Regularly engages in a variety of contacts inside and outside the organization in order to obtain or relay information, arrange meetings, gather data, and so forth, often dealing with executives, medical staff, trustees, or influential outsiders. In absence of, or as directed by supervisor, may be required to relay confidential or sensitive information.
  • Receives and reads incoming correspondence, reports, memoranda and the like; screens items that can be routinely handled, prepares appropriate responses, and forwards remaining materials to supervisor or others along with necessary background information.
  • Arranges meetings, conference, schedules, interviews and appointments; completes travel arrangements and maintains supervisor's business calendar.
  • Answers inquiries concerning activities and operations of subordinate departments by referring to and interpreting established departmental policies and procedures.
  • Establishes, maintains and revises record keeping and filing systems, and classifies, sorts and files correspondence, articles, records and other documents.
  • Attends meetings and takes, prepares and distributes minutes to appropriate personnel.
  • Performs specialized functions pertaining to departmental operations, including bulk purchasing or departmental supplies and materials, and requisitioning regular office supplies and/or other general office duties that may be assigned. This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and duties. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described above. EDUCATION/EXPERIENCE REQUIRED:
  • Requires a High School Diploma or a G.E.D. equivalent.
  • One year certificate from college or technical school with at least three (3) years of experience within an office setting; or five (5) or more years of related secretarial experience within an office setting required.
  • Previous experience scheduling appointments/maintaining calendars required.
  • Progressively more responsible related work experience necessary in order to gain in-depth understanding or organizational policies, procedures and operations, in order to assume a variety of high-level administrative details including arranging meetings and conferences without prior clearance, answering semi-complex correspondence, assembling highly confidential and sensitive information, answering questions of influential callers, and so forth.
  • Interpersonal skills necessary in order to effectively communicate with external and internal callers and visitors, often dealing with sensitive/highly confidential matters.
  • Analytical skills necessary in order to handle semi-complex administrative details such as preparing special non-recurring reports by combining confidential data from several sources, and scheduling and handling administrative/secretarial needs of supervisor. PHYSICAL DEMANDS/WORKING CONDITIONS:

Normal office environment with minimal exposure to noise, dust, or extreme temperatures.

Additional Information

  • Organization: Henry Ford Hospital - Detroit Main Campus
  • Department: GME - Administrative Expense
  • Shift: Day Job
  • Union Code: Not Applicable Additional Details

    This posting represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described above.

Overview

Partnering with nearly 2 million people on their health journey, Henry Ford Health provides a full continuum of services at 250 care locations throughout southeast and south central Michigan. With 33,000 valued team members, Henry Ford is also among Michigan's largest and most diverse employers. Our superior care and discoveries are powered by nearly 6,000 physicians, researchers and advanced practice providers. Learn more

Benefits

Whether it's offering a new medical option, helping you make healthier lifestyle choices or

making the employee enrollment selection experience easier, it's all about choice. Henry

Ford Health has a new approach for its employee benefits program - My Choice

Rewards. My Choice Rewards is a program as diverse as the people it serves. There are

dozens of options for all of our employees including compensation, benefits, work/life balance

and learning - options that enhance your career and add value to your personal life. As an

employee you are provided access to Retirement Programs, an Employee Assistance Program

(Henry Ford Enhanced), Tuition Reimbursement, Paid Time Off, Employee Health and Wellness, and a whole host of other benefits and services. Employee's classified as contingent status are not eligible for benefits.

Equal Employment Opportunity/Affirmative Action Employer

Equal Employment Opportunity / Affirmative Action Employer Henry Ford Health is

committed to the hiring, advancement and fair treatment of all individuals without regard to

race, color, creed, religion, age, sex, national origin, disability, veteran status, size, height,

weight, marital status, family status, gender identity, sexual orientation, and genetic information,

or any other protected status in accordance with applicable federal and state laws.

  • Sr Administrative Secretary

    4 weeks ago

    Detroit, Michigan, United States Henry Ford Health System Full time

    GENERAL SUMMARY: Under general supervision from the Vice President, Division Head or Physician-in-Charge in Leadership Salary Grade M08/ PHY 500 or above, provides secretarial, clerical and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files, and conducting special...

  • Corporate Secretary

    12 hours ago

    Detroit, Michigan, United States destinationone Consulting Full time

    At destinationone Consulting, we are seeking a highly skilled Corporate Secretary to join our team. As a Corporate Secretary, you will play a critical role in ensuring the smooth operation of our company's corporate governance and compliance functions.Key Responsibilities:Corporate Record Management: Maintain and organize accurate and up-to-date corporate...

  • Sr Medical Secretary

    4 weeks ago

    Detroit, Michigan, United States Henry Ford Health System Full time

    GENERAL SUMMARY: Under general supervision from the Division Head or Physician-in-Charge or Vice President, in Leadership Salary Grade M08/ PHY 500 or above, provides secretarial and administrative support services in addition to medical operations support. Utilizes knowledge of medical terminology and processes in a clinical environment. Duties require a...

  • Admin Secretary II Echocardiography FT Days

    3 weeks ago

    Detroit, Michigan, United States Tenet Healthcare Full time

    Admin Secretary II Echocardiography FT Days Description : DMC Sinai-Grace Hospital is DMC's largest hospital, offering a comprehensive heart center, cancer care, gerontology, emergency medicine, obstetrics/gynecology and cosmetic services. Sinai-Grace's joint replacement program features a revolutionary minimally invasive knee and hip replacement...

  • Secretary III

    4 weeks ago

    Detroit, Michigan, United States Wayne State University Full time

    Secretary IIIWayne State University is searching for an experiencedSecretary IIIat its Detroit campus location.Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity,...

  • Administrative Assistant III

    2 days ago

    Detroit, Michigan, United States Fort Sill Apache Industries, LLC Full time

    Job SummaryFort Sill Apache Industries, LLC is seeking a highly skilled and experienced Administrative Assistant III to join our team. The successful candidate will be responsible for providing administrative support to our academic and administrative units, performing a variety of complex secretarial and office duties to coordinate activities and...

  • Senior Account Executive

    2 hours ago

    Detroit, Michigan, United States Assistant Secretary for Housing-Federal Housing Commissioner Full time

    About the RoleWe are seeking a highly skilled Senior Account Executive to join our team at the Assistant Secretary for Housing-Federal Housing Commissioner. As a key member of our organization, you will play a critical role in managing and servicing a portfolio of multifamily properties, ensuring compliance with regulations and policies, and providing...

  • Secretary IV- English

    2 months ago

    Detroit, Michigan, United States Wayne State University Full time

    Secretary IV- EnglishWayne State University is searching for an experiencedSecretary IV- Englishat its Detroit campus location.Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence,...

  • Account Executive

    7 days ago

    Detroit, Michigan, United States Assistant Secretary for Housing-Federal Housing Commissioner Full time

    About the PositionThis is a challenging and rewarding opportunity to join the Assistant Secretary for Housing-Federal Housing Commissioner team as an Account Executive. In this role, you will be responsible for managing moderate-risk multifamily property portfolios to achieve program goals.Key ResponsibilitiesApply statutes, regulations, and procedures...

  • Office Services Clerk Senior

    3 weeks ago

    Detroit, Michigan, United States Wayne State University Full time

    Office Services Clerk Senior - LawWayne State University is searching for an experiencedOffice Services Clerk Senior - Lawat its Detroit campus location.Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted...

  • Administrative Secretary/Full Time/Detroit

    1 month ago

    Detroit, Michigan, United States Henry Ford Health System Full time

    GENERAL SUMMARY:Under direct supervision from a leader on the Leadership Salary Plan grade up to and including M07, performs secretarial duties such as typing routine correspondence and forms, maintaining files, distributing mail, and so forth. Work is planned and checked by supervisor. Uses discretion and judgment when screening visitors and telephone...

  • Echocardiography Administrative Coordinator

    2 weeks ago

    Detroit, Michigan, United States Tenet Healthcare Full time

    Position Overview: As an integral part of the healthcare team, the Admin Secretary II for Echocardiography plays a crucial role in ensuring the smooth operation of cardiac services. This position involves a variety of administrative tasks that support the efficient functioning of the department.Key Responsibilities: 1. Provide comprehensive administrative...

  • Administrative Coordinator

    1 week ago

    Detroit, Michigan, United States Wayne State University Full time

    Administrative Assistant I - CSD Opportunity at Wayne State UniversityWayne State University is seeking a highly skilled Administrative Assistant I - CSD to join its team at the Detroit campus location. As a premier, public, urban research university, Wayne State University offers students a high-quality education and a dynamic work environment.Key...

  • Echocardiography Administrative Coordinator

    7 days ago

    Detroit, Michigan, United States Tenet Healthcare Full time

    Position Overview: As an integral part of the healthcare team, the Admin Secretary II plays a crucial role in supporting the operations of the Echocardiography department. This position involves a variety of administrative tasks that ensure the smooth functioning of the department and enhance patient care.Key Responsibilities:1. Manage scheduling and...

  • Senior Grant/Contract Administrator

    3 weeks ago

    Detroit, Michigan, United States Wayne State University Full time

    Senior Grant/Contract AdministratorWayne State University is searching for an experiencedSenior Grant/Contract Administratorat its Detroit campus location.Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted...

  • Senior Housing Administrator/Property Manager

    24 hours ago

    Detroit, Michigan, United States Presbyterian Villages of Michigan Full time

    About the RolePresbyterian Villages of Michigan is seeking a highly skilled and experienced Senior Housing Administrator/Property Manager to join our leadership team at the Village of Brush Park Manor in Detroit, MI. As a key member of our team, you will be responsible for overseeing the operations of the Village, developing strategic initiatives, and...

  • Office Administrator

    7 days ago

    Detroit, Michigan, United States Vaco Full time

    Senior Administrative ProfessionalVaco is seeking a highly skilled and experienced Senior Administrative Professional to provide exceptional support to our senior leaders.Office Operations: Oversee the day-to-day management of our office, ensuring a smooth and efficient work environment.Calendar Management: Manage complex calendars for multiple executives,...

  • Labor Relations Administrative Assistant

    7 days ago

    Detroit, Michigan, United States City of Detroit Full time

    About the RoleThe City of Detroit is seeking a highly skilled Labor Relations Administrative Assistant to join our team. This role will provide administrative support to the Deputy Director of Labor Relations and Administrator of Labor Relations, ensuring the smooth operation of labor relations activities.Key ResponsibilitiesCoordinate and Provide Support to...

  • Senior Administrative Analyst 2

    2 weeks ago

    Detroit, Michigan, United States City of Detroit Full time

    POSITION SUMMARY:The Senior Administrative Analyst 2 is a seasoned professional responsible for executing intricate and technical administrative tasks across various sectors.KEY RESPONSIBILITIES:Perform specialized technical functions.Initiate resolutions for issues that exceed standard procedures.Conduct in-depth technical research and analysis.Oversee and...

  • Administrative Support Specialist I

    2 weeks ago

    Detroit, Michigan, United States Wayne State University Full time

    Administrative Support Specialist I - Physician Assistant Studies Wayne State University is seeking a qualified Administrative Support Specialist I - Physician Assistant Studies to join its dedicated team. Wayne State is a distinguished public research institution committed to providing a high-quality education to a diverse student body. Our values of...