Office Automation Assistant

This position is located within the United States Department of Agriculture ( USDA), Agricultural Research Service (ARS) in Parlier, CA.

In this position, you will provide administrative support and assistance within the program office.

• Receives, sorts, and routes incoming mail and correspondence to staff.
• Establishes and maintains a variety of office records and files, and researches files and reference materials for information, as requested.
• Uses office automation software packages and equipment to type correspondence, memoranda, reports, manuscripts, and other documents, ensuring accuracy.
• Determines supplies needed for the office staff, prepares the necessary paperwork, and receives and distributes supplies and special order items.
• Maintains office bulletin boards, ensuring material of interest and importance to employees is current and posted.
• Arranges travel for staff, including scheduling transportation, making room reservations, preparing travel authorizations and itineraries, and preparing travel vouchers.
• Fills in for office secretary or other clerical employees during periods of absence.