Executive Administrative Assistant

3 weeks ago

Santa Fe, New Mexico, United States Tesuque Casino Full time
Position Summary:

The Executive Administrative Assistant is responsible for performing a variety of complex, responsible and confidential secretarial and administrative duties in support of the President/CEO/General Manager, Chief Financial Officer and the Pueblo of Tesuque Development Corporation Board of Directors.

Note: Native American preference will be given.Essential Duties & Responsibilities:Screen visitors, telephone calls and mail directed to the General Manager/Board of Directors.
Type and design general correspondences, memos, charts, tables, graphs, business plans, reports, presentations, etc. using Microsoft Word, Excel and PowerPoint.
Proofread copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Review and analyze financial information and reports.
Maintain a contracts library.
Maintain appointment schedules and calendars.
Provide support for Board meetings including agenda preparation; gathering, preparing and copying information; contacts meeting participants; take, transcribe, distribute and retain meeting minutes, as requested.
Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, and senior vice presidents.
Handle and assemble confidential and non-routine information and explain policies when necessary.
Maintain organized files.
Work independently and within a team on special nonrecurring and ongoing projects, as assigned.
Assist with special projects, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings or working with other departments to create brochures.
Hold in strict confidence all information and materials privy to.
Review contracts and maintain a contract library.
Assist with making travel arrangements and facilitate settlement of invoices for Board members.
This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all-inclusive.
Experience and Education:Associate Degree in Business Management, Secretarial Technology or other related field or graduation from an accredited business school/college.
Minimum of three (3) years of experience in an executive support role or five (5) years of increasingly responsible clerical, administrative, and accounting experience.
Minimum Qualifications:Must be 21 years of age or older.
Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation, and obtain and maintain a gaming license from the Pueblo of Tesuque Gaming Commission.
Professional attitude and appearance.
Knowledge of casino operations and gaming regulations.
Thorough knowledge of accounting procedures.
Knowledge of and ability to apply Roberts Rules of Order.
Ability to maintain information confidential under all circumstances.
Ability to work independently exercising good judgment and initiative.
Strong organizational, communication, employee relations and decision-making skills.
Paralegal preferred, not required.
Supervisory Responsibilities:

None relating to this position at this time.

The [Insert Job Title] is responsible for overseeing the [Insert Supervised Staff Titles] in the [Insert Department Name] department, ensuring alignment with departmental and organizational objectives. The supervisor provides guidance and assistance in addressing unusual situations that may arise, particularly those without clear precedents or requiring interpretation of policies and regulations. (add relevant information related you this position)

Following initial training, the [Insert Job Title] is expected to perform duties independently, demonstrating proficiency and autonomy in task execution. Regular spot checks are conducted to evaluate accuracy, adequacy, timeliness, and compliance with relevant rules, regulations, and policies.

Physical Requirements:

(add the physical requirements here)

Example: While performing the duties of this job, the employee is required to stand and walk for extended periods. The employee occasionally is required to sit, stoop, kneel, crouch, or crawl. The employee will be required to talk for extended periods and must be able to hear and understand. The employee must occasionally lift or move up to fifty (50) pounds. The work environment includes a variety of setting the following: food, oils, and cooking surfaces. The incumbent occasionally exposed to loud noise, change in temperatures, and second-hand smoke.

Work Environment:

Work is generally performed in a casino setting with exposure to second-hand smoke and a high noise level. Due to the nature and scope of this position, evenings, weekends, holidays, and extended hours and irregular shifts will be required.

ADA/EEO Compliance:

The Pueblo of Tesuque Development Corporation (POTDC) and Tesuque Casino is an Equal Opportunity Employer. In Compliance with the American Disabilities Act, the Corporation will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

Drug-Free Disclaimer:

You will be required to pass a drug screening examination successfully. The use of any drug or other controlled substance that is illegal under Federal Law is not permitted, including medical cannabis.

The above statements are intended to describe the general nature and level of work being performed. They should not be construed as an exhaustive list of all the essential duties, responsibilities and requirements of personnel. Company reserves the right to substitute, amend, change, modify or discontinue any or all portions of this description/job function.

Statement of Understanding:

I have read and understand what is expected of me in this position and agree to perform these responsibilities and duties to the best of my abilities for the compensation provided.

Source: Hospitality Online

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