Mail Services Supervisor

4 days ago

Bozeman, Montana, United States Montana State University Full time


Position Details
Position Information

Announcement Number
STAFF – VA – 24199

For questions regarding this position, please contact:
Kathryn Jahnke

[email protected]

Classification Title
Mail Svcs Supv

Working Title
Mail Services Supervisor

Brief Position Overview
Under general supervision of the Mail Services Assistant Manager, this position oversees the contract station postal retail window, USPS postal boxes, mail processing & delivery and general accounting and fiscal management. Position is also the backup Bulk Mail Supervisor and fills in for the Assistant Manager during absences along with other duties as assigned.

Position Number
4M0940

Department
Facility Services

Division
University Services

Appointment Type
Classified

Contract Term
Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA
Exempt

Union Affiliation
Exempt from Collective Bargaining

FTE
1.0

Benefits Eligible
Eligible

Salary
$25.50 per hour, commensurate with experience, education, and qualifications

Contract Type
Classified Salary

If other, please specify

Recruitment Type
Open

Position Details



General Statement
Mail Services provides the University and local community with reliable, customer-focused, and cost-effective postal services that are integrated with the U.S. Postal Service. This position assists the Assistant Manager of Mail Services in maintaining accounting and fiscal management for the Mail Services Department, overseeing the USPS postal box section, managing, and providing coverage for the customer service window, sorting and managing the delivery and pickup of mail across campus, and providing passport services. The work is done in a highly regulated environment and must be accomplished with a high degree of accuracy and within short and inflexible timelines.

Duties and Responsibilities
  • Operate, manage, and provide a full array of postal services at the customer service window of Mail Services.
  • Operate and manage central mail by receiving and sorting, delivery, pickup, and processing of outgoing mail across campus.
  • Perform accounting and fiscal management by maintaining and reconciling indexes for central mail, bulk mail, contract station, and passport operations including reporting and collaboration with customers.
  • Supervise direct reports including directing work, scheduling, and performance management.
  • Manage daily opening and closing procedures for Mail Services.
  • Backup bulk mail operations and act as Assistant Manager as needed.


Required Qualifications – Experience, Education, Knowledge & Skills

High school graduation or equivalent, plus progressive experience working in a mail services unit/area, or an equivalent combination of relevant education and/or experience.Demonstrated supervisory experience.Demonstrated competence managing, monitoring and reconciling bookkeeping/accounting records.Demonstrated understanding of MS Office suite and use of office equipment such as copiers, registers, and computers.Demonstrated customer service and relationship management skills.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Two years of experience working in a mail service unit, or an equivalent combination of relevant education and experience.Knowledge of specialized software, such as USPS RSSBP (Retail Systems Software – Business Processes) functions and reporting systems Hasler/G2 software/hardware/relational database or similar.Experience conveying policy and giving instruction to others on policies and procedures.

The Successful Candidate Will
  • Ability to maintain records with a high degree of accuracy and close attention to detail.
  • Possess strong customer service skills to clearly convey both federal and state requirements and/or procedures.
  • Ability to work independently with minimal supervision; communicate effectively with co-workers, supervisors, manager, and the campus community.
  • Consistently exercise initiative and good judgement.
  • Provide excellent customer service to campus and Bozeman area customers.
  • Troubleshoot malfunctions of equipment (via remote contact with vendor) and remedy problems in-house, whenever possible.
  • Collaborate on budget plans by analyzing prior year expenditures, forecasting future needs, gathering input from appropriate sources (such as Mail Services Supervisor, Department Budget Manager, University Business Services, etc.).
  • Effective interpersonal and communication skills, both oral and written.
  • Demonstrated knowledge of post office operations, including postal equipment and postal regulations.
  • Miscellaneous related duties including, but not limited to: May provide back-up to other Mail Services functions, such as: sort, prepare for dispatch, and deliver/pick up mail along specified routes; provide advanced customer service support at the customer service window; and prepare bulk mailings and provide back-up coverage.


Position Special Requirements/Additional Information
Must possess currently or be eligible to obtain a valid State of Montana Driver's license and have an acceptable driving record (less than 12 points). Do NOT send a copy of the driver's license.
The final candidate selected for this position will be required to successfully pass a background check.
This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands
This position routinely weighs and pre-sorts mail, meters mail, and prepares university mail for delivery by department and designated route. This position may provide back-up to other Mail Services functions, which may require the incumbent to load and unload mail vans, sort departmental mail, fill in on transversing and driving delivery routes and an occasional Saturday, and process both campus and retail mail.
Must be able to transport up to 50 pounds, remain in a stationary position for prolonged periods of time, work in adverse weather conditions, and ascend and descend stairs with parcels and sacks of mail.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?
Yes

Posting Detail Information



Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Open Date

Close Date

Applications will be:
Screening of applications will begin on January 19, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference please complete the veteran's preference information located in the Demographics section of your profile.
MSU's Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website:

To help us track our recruitment effort, please indicate in your cover/motivation letter where ) you saw this job posting.

  • Operations Supervisor

    2 weeks ago

    Bozeman, Montana, United States Republic Services Full time

    Join Our Team as an Operations Supervisor - Hauling Operations! Our Company is currently looking for an Operations Supervisor to oversee collections activities in various lines of business in a specific geographical area. In this role, you will work closely with drivers and helpers, collaborating with the Operations Manager and General Manager to drive...

  • Territory Supervisor

    2 weeks ago

    Bozeman, Montana, United States Hallmark Full time

    Territory Supervisor (TS) The Territory Supervisor (TS) is a part-time position which is responsible for supervising a group of Retail Merchandisers within a specific geography. Retail Merchandisers maintain card departments and outposts for both every day and seasonal products. In addition, they participate in installation activities which include building...

  • Housekeeping Supervisor

    2 weeks ago

    Bozeman, Montana, United States Kimpton Hotels & Restaurants Full time

    Job Snapshot Why We're Here We believe heartfelt, human connections make people's lives better. Especially the people who work here. Our founder, Bill Kimpton rebelled against impersonal, generic hospitality that makes people feel disconnected. He initiated a new boutique hotel standard and environment where people could connect, from the heart. That...

  • House Supervisor

    2 weeks ago

    Bozeman, Montana, United States SOS Healthcare Staffing Full time

    Job Description:Position Summary:The House Supervisor provides leadership, coordination and integration of healthcare services and supervises safety, service and quality of care. Responsibilities include the management of patient care provided by department personnel in assigned area. Assesses, plans, implements and evaluates the nursing care of the...

  • Construction Oversight Engineer

    2 weeks ago

    Bozeman, Montana, United States Pioneer Technical Services Full time

    Home Office: Bozeman, MT Project Work Location: Libby, MT Job Type: Fulltime Work Schedule: M-F w/some weekend work Position Summary: Pioneer Technical Services, Inc. is currently recruiting for a staff level engineer to perform Construction Inspection, Materials Testing and Project Oversight in Libby, MT. Self-motivated, committed individuals that work...

  • Academic Services Coordinator

    2 days ago

    Bozeman, Montana, United States Montana State University Full time

    Position Details Position InformationAnnouncement NumberSTAFF – VA – 24198For questions regarding this position, please contact:Kim Hilmer at or[email protected] .Classification TitleProgram Coord IIWorking TitleAcademic Services CoordinatorBrief Position OverviewThe Department of Chemistry and Biochemistry is looking for a detail oriented, customer...

  • Food & Beverage Supervisor. Job in Bozeman Leisure Recruiter

    1 month ago

    Bozeman, Montana, United States Best Western Plus GranTree Inn Full time

    Come work with the A team Driftwood Hospitality Management's company culture empowers our associates to take initiative, be proactive, and contribute to the success of their property with well-defined strategies and objectives. Driftwood Hospitality Management is renowned for our fully integrated approach to hospitality services - all with outstanding client...

  • Staff Accountant

    2 weeks ago

    Bozeman, Montana, United States 46 Entertainment Full time

    Job DescriptionJob Description46 ENTERTAINMENTJob Description POSITION TITLE: Staff AccountantQUALIFICATIONS: Associates Degree with 3 years of experience in a comparable work-related field preferred but not required. Strong knowledge of computer software applications word processing, spreadsheet, presentation, QuickBooks Online. Verbal skills to convey...

  • Janitor

    2 weeks ago

    Bozeman, Montana, United States WinCo Foods Full time

    About Us: Join us at WinCo Foods, where we're more than just a grocery retailer - we're a growing family of over 140 supermarkets in 10 states with over 22,000 employee owners. Our purpose is to make the lives our customers and employee owners better by offering the lowest possible prices to feed their families. Currently, WinCo is the second largest...

  • Lead Case Manager

    2 weeks ago

    Bozeman, Montana, United States MAXIMUS Full time

    Description & RequirementsMaximus currently has a Lead Case Manager opportunity with the Maximus Montana Employment and Training Project in Helena, MT. This Project will provide intake, assessment and development of an Employability/Service Plan (ESP) plus case management of participants along with job development, placement, & retention services. Our goal...

  • Marketing Lead

    2 weeks ago

    Bozeman, Montana, United States Ressler Motors Full time

    Job Type Full-time Description Fun workplace culture Ongoing training Ressler Motors believes that our people are our greatest asset. We strive to provide a work environment that promotes ongoing improvement through training, career growth and personal development. Coming to work each day should be fun and fulfilling. Ressler Motors is the largest volume...

  • Marketing Manager, Stone Glacier

    2 weeks ago

    Bozeman, Montana, United States Vista Outdoor Full time

    Job Description We are seeking an experienced Marketing Manager to join our Outdoor Performance Marketing Platform team and lead global marketing for Stone Glacier. Our marketing team will create consumer demand through smart brand & product promotion, best-in-class content & creative services, insight-driven shopper experiences, and focused channel...

  • Customer Solutions Expert

    2 weeks ago

    Bozeman, Montana, United States Gallatin Center for Rehabilitation and Healing Full time

    Job Title: Customer Solutions ExpertCompany: Gallatin Center For Rehabilitation HealingLocation: Gallatin, TNSummary: This individual is responsible for handling all essential duties and responsibilities of customer service.Essential Duties and Responsibilities: The essential duties and responsibilities of this position include the following (other duties...

  • Weatherization Technician II

    2 weeks ago

    Bozeman, Montana, United States HRDC INC Full time

    If you are viewing this job listing from a job posting board (indeed, LinkedIn, etc.) and wish to apply for this position you MUST do so directly through our website ( ). If you apply through Indeed or LinkedIn, your application WILL NOT be complete and you will therefore not be considered for the position.HRDC does not discriminate against any person...

  • Computer Support Specialist II

    2 weeks ago

    Bozeman, Montana, United States Montana State University Full time

    Position DetailsPosition InformationAnnouncement Number STAFF VA For questions regarding this position, please contact:Joshua Turner Director of User Services University Information Technology, , Classification Title Computer Supp Spec IIWorking Title Computer Support Specialist IIBrief Position OverviewThe full time Computer Support Specialist will provide...

  • Patient Access Rep I

    2 weeks ago

    Bozeman, Montana, United States HighPoint - Sumner Regional Medical Center Full time

    Patient Access Rep I - ED 7a-530p 7on7off Description Performs receptionist, registration, and clerical duties associated with direct and scheduled patient admissions. Reports to: Patient Access Supervisor Ensures that all necessary demographic, billing, and clinical information is obtained and entered in the registration system with timeliness and...

  • Instruction Librarian

    1 week ago

    Bozeman, Montana, United States Montana State University Full time

    Working Title Instruction LibrarianBrief Position OverviewThe Instruction Librarian position focuses on teaching undergraduate students and participates in the development, implementation, and assessment of library instructional initiatives. This 12-month faculty position supports student success through engagement across our campus to equip students for...

  • Early Childhood Float Teacher

    2 weeks ago

    Bozeman, Montana, United States Zoot Enterprises, Inc. Full time

    Zoot Adventure Learning Academy is now accepting applications for a full-time Early Childhood Float Teacher. The Early Childhood Float Teacher is responsible for collaborating with the Early Childhood Lead Teachers in all five classrooms to plan, create, and implement a program that fulfills children's educational, developmental, cognitive, emotional and...

  • Preventive Maintenance Sales Representative

    2 weeks ago

    Bozeman, Montana, United States Pivot Workforce Full time

    To Apply for this Job Click Here Principal Duties and Responsibilities Business-to-business (B2B) sales and prospecting to identify new customers within commercial and industrial settings including healthcare, education, government, manufacturing, distribution, etc. Ability to sell services and position service benefits to win contracts. Develop,...

  • Pharmacist- Anticoagulation Clinic

    2 weeks ago

    Bozeman, Montana, United States Bozeman Health Full time

    This is a casual call Pharmacist position in our Ambulatory Care, Anticoagulation Clinic. Will also train applicant to be able to fill in at our Refill Clinic. Looking for a Pharmacist that can fill in as needed. Covering vacations, sick calls, and any other needs. Willing to work towards Board certification as needed by the department.Position Summary:The...