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Receptionist | McCormick Place Convention Center

2 months ago

Chicago, Illinois, United States teamworkonline Full time

Overview

The Receptionist is responsible for representing the organization professionally by providing efficient, prompt, and courteous service to all guests, visitors, and callers. Always maintain a clean and efficient workspace. Perform other clerical tasks as requested.

This role will pay an hourly wage of $26.44 to $33.65.

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

This position will remain open until September 1, 2024

Responsibilities

  • Provides administrative support involving the use of independent judgment and personal initiative.
  • Communicates clearly and concisely in the English language, both orally and in writing.
  • Supports the Finance and Administrative Coordinator position with additional duties as assigned.
  • Greet guests and visitors and provide friendly and excellent service by directing them appropriately and providing basic information.
  • Operate multi-line telephone switchboard; assist callers with information, properly screening and routing calls, and taking messages.
  • Maintain a supply of upcoming event lists for walk-up clients, guests, and callers.
  • On a weekly basis, updates the automated telephone answering recording with upcoming events information.
  • Schedule, maintain, and update meeting appointments as requested.
  • Manage and maintain conference room calendar.
  • Collect, sort, and distribute incoming/outgoing mail daily.
  • Assist Finance Department with logging, preparing incoming/outgoing checks; create purchase orders and submit them for payment.
  • Interacts frequently with clients, guests, and visitors as well as other on-site personnel.
  • Performs other clerical duties as needed, such as filing, typing, photocopying, and collating.
  • Maintain front office in orderly condition.
  • Performs other duties as assigned.

Qualifications

  • High School Diploma or equivalent (GED) required.
  • A minimum of 1-3 years providing administrative support in a comparable industry or operational setting.
  • Demonstrates intermediate proficiency with Microsoft office.
  • Demonstrates skills in managing multiple functions.
  • Consistent and reliable attention to detail, accuracy, and validity.
  • Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines.
  • Ability to successfully interact and collaborate with a diverse spectrum of individuals calmly, professionally, supportively.
  • Excellent organizational and time management skills.
  • Experience preparing spreadsheets, presentations, and reports.
  • Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion. Ability to execute decisions quickly and efficiently.
  • Ability to work independently in the absence of supervision.
  • Ability to prioritize work and effectively resolve workload issues.