Public Works Assistant
Found in: beBee jobs US - 1 week ago
Under the direction of the Public Works Manager and Public Works Administrative Supervisor, the Public Works Assistant provides administrative support to all divisions in the Public Works Department. The Public Works Assistant work requires comprehensive knowledge of the organization and skill in working with issues related to policy, procedures, and confidential matters. The scope of work in this role is characterized by technical and specialized administrative support of various activities within the department. This role includes confidential administrative support to department leadership, assisting with departmental budget preparation and monitoring, providing project management support, primary department contact for inquiries, assisting with scheduling of resources, data research, work order processing and departmental purchasing process. The Public Works Assistant also champions the goals and priorities of the Tribe in a manner that faithfully reflects and upholds the Tribes vision, mission and values.
Essential Duties & Responsibilities
1. Prepares requisitions for purchase orders, reviews invoices, and receipts in order to process check requests and ensure application to the correct budgetary line items.
2. Assists with audits of various expenditures as needed in order to determine cost-effectiveness and ensure expenses are within budgetary guidelines.
3. Types transcriptions, meeting notes, and other materials from copy created by others using computer and/or automated office equipment. Proofreads materials. Assists in the reproduction, compilation and distribution of all reports and electronic data.
4. Prepares and monitors the payroll reporting for the Public Works Department. Reviews payroll records for time and attendance controls and accuracy.
5. Receives and screens telephone calls, takes messages, transfers calls to voice mail, reviews voice mails, or refers calls to appropriate departments as necessary to provide caller satisfaction and assure efficient communication.
6. Receives and screens visitors, and refers them to appropriate departments to provide immediate satisfaction and project a professional image on behalf of SMBMI.
7. Schedules appointments, plans and organizes meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
8. Prepares and maintains records and correspondence with other departments and contractors/vendors.
9. Performs technical and clerical functions such as maintaining the department's database programs, spreadsheets, and producing correspondence.
10. Performs other duties as assigned to support the efficient operation of the department.
Education/Experience/Qualifications
- High School Diploma or GED required.
- Minimum of two (2) years related clerical experience required.
- Lawson or similar ERP experienced preferred.
- Working knowledge of office equipment, such as a copy machine, calculator and a PC.
- Strong computer skills and comprehension of appropriate software packages, including but not limited to, MS Word, MS Excel, MS Access, MS PowerPoint, and E-mail applications.
Certificates/Licenses/Registrations
- At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.
San Manuel Band of Mission Indians will make reasonable accommodations in compliance with applicable law.
As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today
Source: Hospitality Online
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Public Works Assistant
Found in: beBee S US - 2 weeks ago
Highland, United States San Manuel Band of Mission Indians Full timeUnder the direction of the Public Works Manager and Public Works Administrative Supervisor, the Public Works Assistant provides administrative support to all divisions in the Public Works Department. The Public Works Assistant work requires comprehensive knowledge of the organization and skill in working with issues related to policy, procedures, and...
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Found in: beBee jobs US - 1 week ago
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Lead Public Safety Assistant
Found in: beBee S US - 2 weeks ago
Highland, United States San Manuel Band of Mission Indians Full timeUnder the direction of the Shift Sergeant, the Lead Public Safety Assistant (PSA) is a uniformed, unarmed position responsible for providing physical security to the San Manuel Band of Mission Indians (SMBMI) Reservation and all its tribal members, Tribal assets, employees, customers, facilities and DPS components. Physical security includes but not limited...
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