Administrative Associate

6 days ago

Florham Park, New Jersey, United States BASF SE Full time
Now hiring Administrative Associate

Florham Park - NJ (Hybrid)

Part-time – 30 hours per week

We are looking for an Administrative Associate to join our CI team in Florham Park, NJ.

Come create chemistry with us

The Intermediates division manufactures about 600 products, which are sold worldwide. These include butanediol and its derivatives, amines, organic acids, polyalcohols, life science intermediates, solvents and OASE gas treatment solutions.

As an Administrative Associate you will be accountable for ensuring seamless day-to-day activities by providing both executive level support to the SVP and other Sr. Leaders within the Chemical Intermediate's Team. You will be primarily responsible for managing the Senior Vice President's calendar, creating, and coordinating agendas for site visits, senior leadership meetings, and international and customer guests, as well as leading the planning for local, regional and global meetings and events. This role also involves providing regular support to the controlling team with administrative tasks as well as supporting other Sr. Leaders as needed.

As a Administrative Associate, you create chemistry by...
  • Planning and coordinating global, regional, and local meetings, while managing the SVP, Chemical Intermediates calendar and travel arrangements, such as processing SVP expense reports. Coordinating independently to manage the creation of the agendas of senior leadership meetings, guest visits, and SVP site visits, such as supporting to other senior leaders with administrative tasks as needed.
  • Pulling, packaging, and sharing monthly controlling reports and dashboards from Power BI for executive presentations and decision making. Maintaining tables required for the effective use of our dashboards (customer to sales rep, customer to industry, product to product manager, etc)
  • Maintaining the global SPOT system that manages the customer / product relationships in the global sales tables.
  • Supporting account reconciliation and pricing discrepancies for Chemical Intermediates North America within SAP. Performing SAP transactions and record maintenance maintaining customer account information and chemical material profiles.
  • Managing, maintaining, and updating required courses in the Learning Management system.
  • Updating and uploading organizational charts such as organizing and distributing personnel announcements.
  • Handling miscellaneous administrative tasks for the included but not limited to mailings, ordering new hire gifts and office supplies, etc.
If you...
  • Hold Degree in Business (preferred).
  • Count with exceptional knowledge of Microsoft Applications.
  • Have 3-5 years relevant working experience.
  • Are familiar with SAP (preferred).
  • Feel comfortable collaborating across multiple teams. Taking initiative and ownership in ambiguous and new situations
Create your own chemistry with

At BASF, you will have the chance to do meaningful work towards building a more sustainable future. In addition to competitive compensation and benefits, BASF provides you with access to a wide range of elements to help you be your best. It's what we call . We are committed to providing benefits, programs, and opportunities that support our employees' overall well-being, personal growth, and a safe, collaborative, and inclusive work environment.

Just some of the many benefits we offer include:

  • Flexible work arrangements whenever possible
  • Highly competitive retirement savings plan with company match and investment options
  • Well-being programs that include comprehensive mental health support for you and your household family members
  • Family forming benefits (fertility, adoption and surrogacy reimbursement, maternity/parental leave, and more)
  • Back-up child and elder care with discount programs for families of all ages and stages
  • Mentoring and career development opportunities that allow you to share, learn, and thrive
  • Matching gifts program that allows you to deepen the impact of your contributions to qualified charities.
  • Employee crisis support for when the unexpected happens
  • Access to our BASF wine cellar, employee discounts, and much more
About us

As one of the largest chemical companies in North America we have been finding solutions for your everyday needs and addressing the most complex economic, environmental, and sustainability challenges for more than 150 years

At BASF we empower our employees with the tools, guidance and opportunities they need to advance and succeed in work and life. Giving you the support you need to be your best and fulfill your personal ambitions is what helps us create chemistry. After all, our success is linked to yours. Whatever path you envision, BASF is a great place to build a rewarding, successful career.

Belong to Something Bigger. #belongatBASF

Privacy statement

BASF takes security & data privacy very seriously. We will never request financial information of any kind via email, private text message or direct message on any social medial platform or job board. Furthermore, we will never send a candidate a check for equipment or request any type of payment during the job application process. If you have experienced any of the above, please contact to report fraud.

Equal employment opportunities

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, age, citizenship, color, religion, sex, marital status, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law.

Applicants must be currently authorized to work in the United States on a full-time basis.


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