Accounts Payable Clerk

\t \t\t \t\t\t \t\t\t

Position Title:
\t\t\t \t\t\t \t\t\t

Accounts Payable \t\t\t \t\t \t\t \t\t\t \t\t\tReports to:
\t\t\t \t\t\t \t\t\t

Controller \t\t\t \t\t \t\t \t\t\t \t\t\tLocation:
\t\t\t \t\t\t \t\t\t

Corporate \t\t\t \t\t \t\t \t\t\t \t\t\tFLSA Classification:
\t\t\t \t\t\t \t\t\tNon-exempt \t\t\t \t\t \t\t \t\t\t \t\t\t

Employee Status:
\t\t\t \t\t\t \t\t\tFull Time, Permanent \t\t\t \t\t \t\t \t\t\t \t\t\t

Last Updated:
\t\t\t \t\t\t \t\t\tMay, 2014 \t\t\t \t\t \t \r
\r
\r
\r
\r
\r

Purpose:
\r

Responsible for ensuring company debts are paid accurately and timely. This position directly impacts the company financial objectives, ensuring they are met for ongoing stability and viability. \r
Job Responsibilities (ranked in significance): \r
\t

Company Values:
Ensures all company values are adhered to and promoted. This would include leading by example and participation in employee recognition programs.

\t

Financial Objectives:
Maintains accounting processes, systems and practices that record and track all accounting transactions on a timely and accurate basis from source document through Financial Statement \t \t\tAccurately records all assigned accounting transactions in the accounting system \t\tProcesses all payables and ensures timely payment and allowable cash discounts \t\tFollows all confidentiality policies, procedures and regulations \t\tAccurately reviews financial accounts for accuracy \t\tSuccessfully assists and/or fills in for other accounting staff as required \t\tMaintains all relevant files \t \t \t

Location Support:
Provides support to locations in ways that ensure timely and accurate transactions \t \t\t

Cooperatively field questions to support location financials/accounting practices \t\tProvides appropriate administrative support services \t\tProvide support for business system questions \t \t \tProcess accounts payable invoices for 14 locations, plus our corporate office, including:
\r
\tCollection of invoices from many sources, including email, mail, fax & on-line \tDistribution of invoices to proper location for approval \tCoding invoices with general ledger account numbers \tAuditing invoice information provided by the location personnel \tData Entry in our business system \tMatch invoices to statements \tReconcile accounts for Major manufacturers \tTrack down missing invoices \tTimely payment of invoices \tScanning \r
\t

Other Accounts Payable Tasks:
\r
\tReview & Post company credit card statements—approximately 100 cards \tAudit & process expense reports \r
\tMake general ledger journal entries \tConsistently meet deadlines (daily, weekly, monthly) \tContact vendors (suppliers & manufacturers) as needed \tAssist employees with questions regarding invoices \tAccrue consumed goods and compensating use tax \r

\t

Strategy and Planning:
\r

\t \t\t

Make suggestions for process improvement as related to accounts payable \t \t \tCommunications:
Ensures excellent communication with locations and within corporate operations. \r

Requirements:
\r

\tHigh school diploma or equivalent \tCollege level accounting classes, degree in related field, or bookkeeping experience preferred \tStrong communication, organization, and interpersonal skills \tAbility to follow direction and desire to learn \tExcellent analytical and problem solving skills and attention to detail \tExcellent proficiency in spreadsheets (Excel) and general computer skills \tAbility to work extended hours as necessary to meet monthly accounting deadlines \tAcceptable Motor Vehicle status, with current driver's license, and ability to operate motor vehicle

---