Advancement Assistant

The Smithsonian Environmental Research Center, based in

Edgewater, Maryland, leads the nation and the world in coastal

ecosystem research, focusing on sustainable solutions for the

planet's pressing environmental challenges. With 60 years of

research excellence, it leverages its Rhode River site and global

networks to address ecological issues, particularly where human

activity converges with economic interests. By fostering innovation

and collaboration, SERC aims to integrate scientific discoveries

into policies and practices for a resilient and sustainable future.

To learn more visit,

Position Overview:

As an integral part of the SERC Office of Advancement, the

Advancement Assistant plays a pivotal role in supporting the

institution's fundraising efforts. This position has technical and

administrative assistance duties that ensure the smooth operation

of advancement activities and contribute to the center's ongoing

success.

Key Responsibilities:

Gift Processing: Responsible for the accurate recording and

acknowledgment of gifts.

Donor Information/Relations: Manage communications for

donor events, assemble solicitation materials, and maintain

up-to-date donor information. Assisted in drafting correspondence

and ensuring the readiness of materials for donor engagement.

Data Processing: Maintain donor information records in the SI

advancement database. Ensure all donor and prospect

engagement is recorded in the database.

Research: Support the identification and engagement of

potential donors by researching interests and aligning them with

SERC's programs and exhibits. Compile and organize data to assist

advancement staff in donor outreach.

Administrative Support: Assist in the preparation of

stewardship reports, event logistics, meeting arrangements,

prospect portfolios, and travel. Maintain and manage office records

and correspondence, ensuring efficiency and compliance.

Qualifications:

Strong written and verbal communication skills, with the ability

to effectively interact with a diverse range of individuals.

Proficiency in administrative and management principles, with a

keen eye for detail and organization.

Ability to work independently and in a team, with a flexible

approach to managing multiple tasks and deadlines.

Familiarity with standard office software and database

management.

Knowledge and experience in fundraising is preferred.

Candidates must be willing to work flexible hours, including

occasional late nights and weekends, and be open to travel as

needed.

Applicants who wish to qualify based on education completed

outside the United States must be deemed equivalent to higher

education programs of U.S. Institutions by an organization that

specializes in the interpretation of foreign educational

credentials. This documentation is the responsibility of the

applicant and should be included as part of your application

package.

Any false statement in your application may result in your

application being rejected and may also result in termination after

employment begins.

Application

Instructions

The Smithsonian Institution values and seeks a diverse

workforce. Join us in "Inspiring Generations through Knowledge and

Discovery." Interested candidates should submit their resumes and a

cover letter using this

link by March 29, 2024. Resumes should include a description of

your paid and non-paid work experience that is related to this job;

starting and ending dates of job (month and year); and average

number of hours worked per week. Relocation expenses are not paid.

This position is a temporary position funded for a one-year term.

This is an excellent opportunity to join Smithsonian Advancement,

demonstrate your talents and abilities, learn, and grow, with

potential for a permanent position.

What To Expect Next: Once the vacancy announcement closes,

a review of your resume will be compared against the qualification

and experience requirements related to this job. After review of

applicant resumes is complete, qualified candidates will be

referred to the hiring manager.

Commitment to Diversity, Equity, and

Inclusion

The Smithsonian Institution provides reasonable accommodation to

applicants with disabilities where appropriate. Applicants

requiring reasonable accommodation should contact

Determinations on requests for reasonable accommodation will be

made on a case-by-case basis. To learn more, please review

the Smithsonian's Accommodation

Procedures.

The Smithsonian Institution is an Equal

Opportunity Employer. We believe that a workforce

comprising a variety of educational, cultural, and experiential

backgrounds support and enhance our daily work life and contribute

to the richness of our exhibitions and programs. See Smithsonian

EEO program information:

Apply on website

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