Advancement Assistant

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The Smithsonian Environmental Research Center, based in
Edgewater, Maryland, leads the nation and the world in coastal
ecosystem research, focusing on sustainable solutions for the
planet’s pressing environmental challenges. With 60 years of
research excellence, it leverages its Rhode River site and global
networks to address ecological issues, particularly where human
activity converges with economic interests. By fostering innovation
and collaboration, SERC aims to integrate scientific discoveries
into policies and practices for a resilient and sustainable future.
To learn more visit, serc.si.edu

 Position Overview:

As an integral part of the SERC Office of Advancement, the
Advancement Assistant plays a pivotal role in supporting the
institution’s fundraising efforts. This position has technical and
administrative assistance duties that ensure the smooth operation
of advancement activities and contribute to the center’s ongoing
success.

 Key Responsibilities:

Gift Processing: Responsible for the accurate recording and
acknowledgment of gifts.

 Donor Information/Relations: Manage communications for
donor events, assemble solicitation materials, and maintain
up-to-date donor information. Assisted in drafting correspondence
and ensuring the readiness of materials for donor engagement.

Data Processing: Maintain donor information records in the SI
advancement database.  Ensure all donor and prospect
engagement is recorded in the database.

 Research: Support the identification and engagement of
potential donors by researching interests and aligning them with
SERC’s programs and exhibits. Compile and organize data to assist
advancement staff in donor outreach.

 Administrative Support: Assist in the preparation of
stewardship reports, event logistics, meeting arrangements,
prospect portfolios, and travel. Maintain and manage office records
and correspondence, ensuring efficiency and compliance.

 Qualifications:

Strong written and verbal communication skills, with the ability
to effectively interact with a diverse range of individuals.

Proficiency in administrative and management principles, with a
keen eye for detail and organization.

Ability to work independently and in a team, with a flexible
approach to managing multiple tasks and deadlines.

Familiarity with standard office software and database
management.

Knowledge and experience in fundraising is preferred.

Candidates must be willing to work flexible hours, including
occasional late nights and weekends, and be open to travel as
needed.

Applicants who wish to qualify based on education completed
outside the United States must be deemed equivalent to higher
education programs of U.S. Institutions by an organization that
specializes in the interpretation of foreign educational
credentials. This documentation is the responsibility of the
applicant and should be included as part of your application
package.

Any false statement in your application may result in your
application being rejected and may also result in termination after
employment begins.

 Application
Instructions

The Smithsonian Institution values and seeks a diverse
workforce. Join us in “Inspiring Generations through Knowledge and
Discovery.” Interested candidates should submit their resumes and a
cover letter using this
link by March 29, 2024. Resumes should include a description of
your paid and non-paid work experience that is related to this job;
starting and ending dates of job (month and year); and average
number of hours worked per week. Relocation expenses are not paid.
This position is a temporary position funded for a one-year term.
This is an excellent opportunity to join Smithsonian Advancement,
demonstrate your talents and abilities, learn, and grow, with
potential for a permanent position.

 What To Expect Next: Once the vacancy announcement closes,
a review of your resume will be compared against the qualification
and experience requirements related to this job. After review of
applicant resumes is complete, qualified candidates will be
referred to the hiring manager.

 Commitment to Diversity, Equity, and
Inclusion

The Smithsonian Institution provides reasonable accommodation to
applicants with disabilities where appropriate. Applicants
requiring reasonable accommodation should contact oastaffing@si.edu. 
Determinations on requests for reasonable accommodation will be
made on a case-by-case basis.  To learn more, please review
the Smithsonian’s Accommodation
Procedures.

 The Smithsonian Institution is an Equal
Opportunity Employer. We believe that a workforce
comprising a variety of educational, cultural, and experiential
backgrounds support and enhance our daily work life and contribute
to the richness of our exhibitions and programs. See Smithsonian
EEO program information: www.si.edu/oeema

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