administrative assistant

3 weeks ago


Quantico, Virginia, United States Department Of The Navy Full time
Summary

You will serve as an ADMINISTRATIVE ASSISTANT (OA) in the Marine Corps Base in Quantico of MARINE CORPS BASE QUANTICO.



Duties
  • You will assist and provide personnel with guidance on applicable procedures, instructions, and regulations pertaining to official correspondence in the preparation of official correspondence per the Naval Correspondence manual.
  • You will respond to routine nontechnical requests regarding status, reports, meeting schedules, duty status of respective member, and suspense dates for action items based on information from the files provided by other offices.
  • You will be the liaison with the Installation civilian manpower training officer in the maintenance and tracking of yearly civilian workforce training for office civilians and supervisors of civilians ensuring all training is timely.
  • You will Prepare reports using word processing software, spreadsheets, databases, or presentation software to provide managerial support.
  • You will assist the office timekeeper to maintain time and leave records.
  • You will assist the supply management officer, monitors personal accountable property inventories and asset management activities.
  • You will assist the office travel clerk make travel arrangements and prepare travel orders and travel vouchers.
  • You will utilize automation equipment and a wide range of software programs to provide support in timekeeping, purchasing/procurement, supply management, travel, personnel management and inventory control.
  • You will perform digital file management such as scanning paper documents, uploading documents to data management software, saving and organizing file archives.
  • You will maintain the branch credit card insuring its proper use with Fiscal Law guidelines and prompt timely payment of bills.
  • You will reconcile purchase records with credit card invoices in accordance with policy and procedures.
  • You will monitor records and documents of procurement actions to ensure compliance with procurement policy.
  • You will maintain branch vehicle inventory roster and coordinate utilization and maintenance.


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