Administrative Support Assistant

3 weeks ago


Ashburn, Virginia, United States Department Of Agriculture Full time
Summary

The mission of Natural Resources Conservation Service is to provide America's farmers and ranchers with financial and technical assistance to voluntarily put conservation on the ground, to help both the environment and agricultural operations. The primary purpose of the position is to serve as an assistant for clerical and administrative activities pertaining to correspondence, budget, purchasing, human resources, timekeeping, travel, and related administrative areas for a State Area Office.



Duties
  • Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling.
  • Serves as the timekeeper in reviewing and verifying time and attendance; maintaining master files for area employees; performing leave audits; and informing the supervisor of any inconsistencies or aberrations in time and attendance.
  • Receives and reviews incoming correspondence, ensuring necessary background material is attached when sending forward; and determines whether items can be personally addressed or need to be forwarded to the supervisor or other appropriate staff.
  • Establishes, organizes and maintains a filing system of official material and records.
  • Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes; prepares materials to be used in presentations or training conducted by the supervisor and staff.


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