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Senior Coordinator, Procurement

3 months ago

Houston, Texas, United States MD Anderson Cancer Center Full time

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

The primary purpose of the Procurement Coordinator position is to perform sourcing and purchasing and activities for the department of Radiation Therapeutic Services and act as a liaison between Therapeutics Ops, Procurement, and Sourcing departments to address any requests/issues associated with departmental purchasing activities.

Key Functions

Sourcing - Coordinate and Manage all Sourcing Activities for Departments (50%)

· Coordinate with facility and management to facilitate all Purchasing and Service Maintenance contracts

· Liaison between the departmental stakeholders, Purchasing, Sourcing, Finance, and vendors

· Participate in legal meetings to determine agreeable T&Cs

· Manage the department's TCM site for all contract requests

· Collect details to submit CRF requests for all new contracts, renewals, and amendments

· Review contract quotes for accuracy and compliance to contract terms and conditions

· Coordinate EAJs, GRCs, Cyber details and other supporting documentation for CRF submittal

Purchasing - Coordinate and Manage all Purchasing Activities for the Departments (20%)

· Review PO requests for accuracy/completeness

· Process PO request in PeopleSoft

· Coordinated with purchasing and/or venders as needed for availability, pricing, and placement

· Monitor/add funding to POs as needed

· Review and approve all Payment Voucher Request in PeopleSoft

· Track Delivery of equipment and update the requesters

· Coordinate with Physics to ensure capital equipment are tagged

S upporting (30%)

· Create ad-hoc reports for expense analysis and tracking as needed

· Develop departmental policy and procedures for Purchasing and Sourcing process workflow

· Coordinate with vendors for invoice discrepancies

· Troubleshoot/correct PO issues as needed

· Process credit requests, review vendor's credit memo, and reconcile with GA

· Identify any open POs that should be closed

· Communicate with all purchase request stakeholders

· Research and review monthly encumbrances

· Review ProCard records/support for monthly reconciliation

· Act as backup for other departmental purchasing/support staff as needed

· Maintain accurate and up-to-date acquisition records for management review

· Add new vendors to PeopleSoft through SharePoint purchasing procedures

Working Conditions

This position requires:

Working in Office Environment

__ No

_X Yes

Working in Patient Care Unit (e.g. Nursing unit; outpatient clinic)

_X No

__ Yes

Exposure to human/animal blood, body fluids, or tissues

_X No

__ Yes

Exposure to harmful chemicals

_X No

__ Yes

Exposure to radiation

_X No

__ Yes

Exposure to animals

X_ No

__ Yes

Physical Demands

Indicate the time required to do each of the following physical demands:

Estimated Time Spent

Never

0%

Occasionally

1-33%

Frequently

34-66%

Continuously

67-100%

Standing

5%

Walking

5%

Sitting

80%

Reaching

3%

Lifting/Carrying

Up to 10 lbs

3%

10lbs to 50 lbs

More than 50 lbs

Pushing/Pulling

Up to 10 lbs

3%

10lbs to 50 lbs

More than 50 lbs

Use computer/keyboard

70%

Education

Required: High school diploma or equivalent.

Preferred: Bachelor's Degree in Business

Experience

Required: Seven years of experience in a general business environment. With preferred degree, three years of experience in a general business environment is required.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law.

Additional Information

  • Requisition ID:
  • Employment Status: Full-Time
  • Employee Status: Regular
  • Work Week: Days
  • Minimum Salary: US Dollar (USD) 58,000
  • Midpoint Salary: US Dollar (USD) 72,500
  • Maximum Salary : US Dollar (USD) 87,000
  • FLSA: non-exempt and eligible for overtime pay
  • Fund Type: Hard
  • Work Location: Hybrid Onsite/Remote
  • Pivotal Position: No
  • Referral Bonus Available?: No
  • Relocation Assistance Available?: No
  • Science Jobs: No

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