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Faculty Support Coordinator

3 months ago

Atlanta, Georgia, United States Georgia Tech Full time

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Job ID
274973
Location
Atlanta, Georgia
Full/Part Time
Full-Time
Regular/Temporary
Regular
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About Us

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.
About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.
Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.
Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Location

Atlanta, GA

Department Information

The College of Computing was established in 1990 as the first such College at a public university and the second in the United States. Since that time, the college has grown into a world-class leader in research and education. The graduate CS program is currently ranked 6th and the undergraduate 5th nationally by U.S. News and World Report. The College consists of five Schools that provide specialized and general computing education to the entire campus. With over 16-degree programs, including its world-renowned online MS in CS, we believe the College to be the largest Computing unit in the United States and, as such, one of the largest producers of computationalist at all levels and of all demographic backgrounds. The College is a part of the Georgia Institute of Technology, a unit of the University System of Georgia and is primarily located in the heart of Atlanta, Georgia.

Job Summary

Perform and coordinate administrative and financial support activities required by assigned faculty member(s) and associated research group(s). This position will interact on a consistent basis with: assigned faculty, research group staff and sponsors. This position typically will advise and counsel: research group staff. This position will supervise: NA.

Responsibilities

Job Duty 1 -
Coordinate proposal preparation and submission (data collection, tracking of statistical information, routing, editing).
Job Duty 2 -
Compile information, confer with appropriate staff and prepare drafts of correspondence and reports.
Job Duty 3 -
Process check requests including support documentation. Coordinate monthly purchases statement reconciliation. Enter purchase orders through accounting system.
Job Duty 4 -
Assist PI's regarding interpretation and application of administrative policies and procedures .
Job Duty 5 -
Liaise with financial office in coordinating oversight of sponsored project activity.
Job Duty 6 -
Coordinate hiring process for assigned group by assembling personnel forms and arranging transportation and accommodation for new employees.
Job Duty 7 -
Coordinate and participate in visits, meetings, seminars and video conferences.
Job Duty 8 -
Maintain faculty calendars. Prepare and update faculty CVs and bio-sketches; update faculty members' database.
Job Duty 9 -
Perform other duties as assigned

Responsibilities
  • Coordination of travel for Study Abroad and conferences.
  • Creation and tracking of spend authorities and expense reimbursements.
  • Prepare budgets and justification for small proposals.
  • Prepare administrative forms associated with proposals (updating faculty bios, current & pending forms, facilities documents, eRouting entry).
  • Coordination of meetings and undergraduate events (workshops, talks, special events).
  • Assist Associate Chair with scheduling and room reservations.
  • Assist Chair with creation and tracking of recommendations (students).
  • Assist with the coordination of new faculty candidate interviews.
  • Processes initial travel arrangements/reservations/budgets/reimbursements for visitors and speakers.
  • Assist with the onboarding of new faculty.
  • Preparing general administrative correspondence (drafting letters, memos, agendas, etc.), compiling documents and coordinating other paperwork for review.
  • Provide guidance for faculty surrounding administrative policies and procedures.
  • Assist financial staff with faculty budget tracking.
  • Assist Sr. Project Support Specialist with undergraduate and graduate hiring and tracking.
  • Other duties as assigned.
Required Qualifications

Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience
Required Experience
Five to seven years of job related experience

Preferred Qualifications

Two (2) to Three (3) years of job-related experience.

Knowledge, Skills, & Abilities

SKILLS
This job requires working knowledge of administrative support processes required for an academic/research group within a university environment. Included are skills in financial record keeping, report writing, communications and customer service. Use of office and specialized computer applications and systems is required.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy and can be found on-line at policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

More information on these policies can be found here: policymanual/section6/c2714 Board of Regents Policy Manual University System of Georgia ).

Other Information

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Other Information

Pay Information:

Hourly Range: $ $30.53

FLSA Status: Non-Exempt

Schedule:

Monday - Friday; On-campus

Background Check

Successful candidate must be able to pass a background check. Please visit employment/pre-employment-screening

Estimated Salary: $20 to $28 per hour based on qualifications.