Program Support Asst

Found in: beBee jobs US - 2 weeks ago

Salem, Oregon, United States Department Of Veterans Affairs Full time
Summary

This position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Mid Atlantic Health Care Network (VISN 6), Salem VA Medical Center (VAMC), in the Geriatrics & Extended Care (GEC). The incumbent performs duties such as resource management, data collection, workload reporting policies and procedures related to the GEC programs.



Duties

DUTIES:

  • Provides administrative coordination for the management of GEC programs.
  • Provides administrative coordination and the day-to-day operations of the GEC programs among the offices of the Chief, GEC at the VAMC and the program directors at the Salem VAMC.
  • Ensures a well-functioning administrative environment within the GEC programs and maintains regular contact with the administration/staff at the VAMC.
  • Serves as prime point of contact for the GEC as well as the Salem VAMC regarding program policies, submission of various reports and surveys to accrediting bodies, and the overall goals of the program. Interprets and applies regulations and procedures concerning GEC programs.
  • Collects, reviews, and screens all supporting documentation for GEC programs based on Program Directors' guidelines.
  • Assists program directors and associate program directors in the development of program strategy.
  • Handles all correspondence received and analyzes for appropriate distribution to the program. The incumbent tracks fund control point balances for the purpose of ordering office supplies. Maintains supply inventory and assist with equipment inventory.
  • Assist in maintaining the inventory or all chemicals being stored and updating the SOS booklets for each section.
  • Maintains administrative files, assists in developing the needs and how to accomplish them, and resolution of problems as they arise.
  • Serves as liaison between record management and hospital administration regarding GEC resources. Assist in maintaining schedules/calendars on a regular basis.
  • Collects, researches, and analyzes data for the preparation of reports required by Administrative staff of GEC Service line.
  • Receives and processes incoming and outgoing correspondence, reports, and computer information.
  • Establishes protocols for incoming data, retrieves computerized data, and organizes data.
  • Reviews all materials in relation to need for follow-up actions and general information.
  • Establishes priorities on verbal and written communication requests from various Veterans Affairs offices and private health care facilities.
  • Independently composes and prepares correspondence and reports.
  • Posts time and is responsible for maintaining timesheet records pertaining to time posting.
  • Performs other related duties as assigned.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday- Friday 8am-4:30pm

Virtual: This is not a virtual position.

Position Description/PD#: Program Support Asst (OA)/PD019740

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

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