facilities services assistant

1 month ago

Detroit, Michigan, United States U.S. Army Corps of Engineers Full time

Summary About the Position:

Serves as the administrative assistant to the Construction Branch Chief concerning substantive administrative programs to include Facilities Equipment Maintenance (FEM), budget tracking and execution, Resident Management System (RMS), supply management, personnel administration, the business portion of contract administration, records management, office automation, etc.

Responsibilities Serves as the primary project site employee responsible for the review and application of administrative guidelines necessary for Construction operations.

Responsible for project timekeeping in accordance with regulatory guides and use of Corps of Engineers Financial Management System (CEFMS).

Provides preventative and routine Maintenance requirements for newly completed construction equipment and systems for inclusion in the Facilities Equipment Maintenance (FEM) control program.

Gathers background data in preparation of budget submissions; provides estimates on certain areas such as supplies, utilities, cost of recurring contracts, and Automatic Data Processing (ADP) needs.

Responsible to ensure that Contract Files required by Contracting Officer for both Administrative Contracting Officer (ACO) and COR documentation are properly created immediately after award.

Continually analyzes summaries and printouts to check, verify, and correct data as necessary.

Requirements Conditions of Employment Qualifications Who May Apply:
Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Department of Army Civilian Employees Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience:

One year specialized experience of which includes (1) Applying administrative guidelines necessary for Construction operations; (2) Maintaining construction and maintenance information in automated management maintenance systems; (3) maintaining inventory and property records.

(4) assisting project staff in the resolving of a variety of administrative problems requiring the application of the various guidelines; (5) answering inquiries about change order status, modification status, another contract status questions.

This definition of general experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

You will be evaluated on the basis of your level of competency in the following areas:
Administration and Management Clerical Technology Application Time in

Grade Requirement:

Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Education Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.

You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.

If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.

This is a(n) 29 Career Field position. Salary includes applicable locality pay or Local Market Supplement.

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