Front Office Associate- WIC

2 months ago

Wheaton, Illinois, United States CCI Health Services Full time

CCI Health Services' mission is to deliver high quality, accessible care to our community members, leading the way to a more equitable health care system for everyone.

Position Summary

The WIC Front Office Associate (FOA) is responsible for providing front office support and administrative assistance as needed at different WIC sites throughout our organization. The FOA assists with the delivery of WIC services to assure the provision of high quality, cost-efficient, culturally sensitive services that comply with all Federal, State and Local agency policies and procedures. This position requires travel to different locations when needed.

Key Functions & Responsibilities

  • Travels to assigned site within the organization to provide front office support and administrative assistance as needed, while maintaining a designated home site.
  • Greets program participants in a professional manner.
  • Accurately obtains/documents proof of residence, proof of identity, and proof of pregnancy, calculates, and documents proof of income.
  • Provides complete information on the certifying process.
  • Explains the rights and responsibilities of a WIC participant to each applicant.
  • Makes initial, and assists in making return appointments, confirming the participant's current address, phone number, email, and updates in the electronic record system as necessary.
  • Answers the telephone promptly, refers calls to the appropriate area, and identifies and refers urgent calls correctly. Accurately communicates phone messages, as needed.
  • Solicits and addresses participants' questions.
  • Provides correct information on Rights and Responsibilities, Program benefits, WIC foods and vendors, and the proper use of eWIC card.
  • Completes administrative tasks that include photocopying, scanning, setting up of WIC folders.
  • Receive deliveries and log inventory as needed.
  • Maintain a positive and professional demeanor at all times.
  • Maintains a clean and organized front desk area.

Minimum Qualifications

  • A high school diploma or GED.
  • Experience in a front desk or customer service role preferred.
  • Proficient in using Microsoft Office Suite (Outlook, Word, Powerpoint) and other office equipment.

Why Work at CCI?

  • Extensive benefits plan
  • Generous PTO Plan
  • 403B Retirement Plan + Employer match up to 4%
  • Tuition Reimbursement
  • Continuing education assistance; can be used toward obtaining certifications, renewal of certifications, or possible conference attendance.
  • Our providers are insured for malpractice under the Federal Tort Claims Act.

** CCI Health Services is an Equal Opportunity Employer **

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