temp operations coordinator

2 weeks ago


Long Island, United States Steve Madden Full time
Job Description

General Summary:
This position provides administrative support to the Office Manager in the day-to-day operations of the Company.

Major Responsibilities:
Arranges all company travel and monitor expense.
Orders all company printed materials, furniture, cellular phones and office supplies.
Assists in the operations of all trade shows.
Arranges all supplies and maintenance for company business machines.
Maintains emergency contact information.
Maintains logs of travel and cellular phone expense by employee.
Arranges seating for all new employees.
Maintains inventory of promotional items and office supplies.
Assists in operations of showroom & additional offices.
Manages updates of all donations and company sponsorship information
Communicates all office delivery needs for special test cases to stores and showroom
Assists in the back-up as needed of reception
Manages reconciliation of monthly AMEX card for travel office and trade show expenses

Secondary Functions:
Partners with MIS for basic extension list and cell phone list.
Partners with HR in ordering all company related gifts (flowers, etc.)
Other duties as needed.
Special projects as required.
Special Events organizing- catering, booking, and purchasing.

Specific Job Skills:
Under general supervision, solves problems for self. Complex problems are referred to supervisor.
Under direction, examines basic information and/or situations and prepares summaries or draws conclusion for evaluation by others.
Majority of decisions are made utilizing established policies and procedures, and concern self and/or work responsibilities only.
Work responsibilities occasionally concern confidential and/or sensitive information requiring the use of discretion.
Teamwork and cooperation are essential to the successful completion of own and others job duties.
Ability to understand and follow somewhat complex verbal and written instructions and communicate effectively with others.
Job duties are widely varied, and frequently require attention to and or coordination of concurrent job duties.

Education, Licenses, Certificates, Registrations and/or Experience:
High school Diploma or Equivalent.
1-3 years experience in a related field.
Must be proficient in computer skills, including Word and Excel.
Excellent Organizational skills

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