Assistant Research Administrator

4 weeks ago

Chicago, Illinois, United States Northwestern University Full time
Job ID49767
LocationChicago, Illinois

Department: MED-Obstetrics & Gynecology
Salary/Grade: NEX/11

Job Summary:

Completes clerical and administrative tasks in support of unit's sponsored programs and research mission. This may include coordinating pre-award &/or post-award processes; completing internal or external forms for any/all portions (including budget) of a proposal or award; collecting, distributing &/or archiving proposal and award related documents; using spreadsheets to calculate budgets and track data &/or data analysis.

Specific Responsibilities:

Complexity

  • Typically assists with research projects such as:
  • Single Principal Investigator (PI) basic proposals, grants &/or contracts
  • Components of multi-PI or multi-unit proposals, grants &/or contracts
  • NIH RO1-approximately $250K/yr. over 5 yrs.
  • NIH R21-approximately $150K/yr. over 2 yrs.
  • Foundation grants
  • NSF grants

Pre-Award

  • Completes pre-award administration of grant &/or contract activities.
  • Prepares proposals.
  • Obtains approvals.
  • Develops straightforward budgets using spreadsheets.
  • Updates bio sketches.
  • Formats & uploads files to electronic platforms.
  • Collects &/or distributes information both internally &/or externally to/from faculty, staff, students, etc.
  • Tracks proposal due dates and follows up/coordinates proposal routing as needed.

Post-Award

  • Completes routine post-award administration of grant &/or contract activities.
  • Processes purchase orders & cost transfers.
  • Reconciles budget statements.
  • Tracks expenses via spreadsheets.
  • Monitors project balances and end dates.
  • Coordinates core resource account set-up and maintenance.
  • Provides data needed for the preparation of interim and final financial and technical progress reports.
  • Processes account close-out activities.

Financial

  • Completes day-to-day financial transactional activities for grants &/or contracts (obtaining approvals as necessary).
  • Completes day-to-day financial transactional activities for department (obtaining approvals as necessary).
  • Updates spreadsheets.
  • Processes travel reimbursements.
  • Assigns P-card expenses.
  • Transfers expenses.
  • Purchases lab &/or office equipment &/or supplies, etc.
  • Monitors sponsored and non-sponsored budgets.
  • Ensures timely payment of invoices.
  • Reconciles accounts.
  • Provides financial data, analysis &/or reports for inclusion within grant, contract &/or department budget.

Human Resources

  • Processes paperwork associated with hiring & termination of employees.

Compliance

  • Tracks, update, process, and submit required forms &/or reports related to compliance.
  • Learns about compliance related issues & activities.
  • Performs other duties as assigned.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

  • A bachelor's degree or 2 years financial or administrative support experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

  • Organization, time management, detail oriented

The target hiring range for this position will be between $ $23.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more Visit us at tolearn more.Work-Life and Wellness:Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at to learn more.Professional Growth & Development:Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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