Administrative Assistant, Nursing

3 weeks ago

Dyersburg, Tennessee, United States Motlow State Community College Full time

This is a full-time position whose primary responsibility includes performing moderately complex secretarial tasks and application tasks for the Nursing Department within the Division of Health Sciences.

Duties and Responsibilities:

Maintaining confidentiality of reports, communications, correspondence, and records.
Responsible for maintaining clinical contracts with facilities.
Responsible for changes to the nursing webpages for updated applications and information.
Responsible for reviewing student applications, gathering all missing information, and processing the applications.
Prepare spreadsheets of all applicants, noting various aspects pertaining to GPA, healthcare experience, and admission test scores for Nursing.
Process letters of acceptance, alternate or denial for students who have applied for the Nursing Program.
Assist with the acceptance of each class, orientation of each class and gathering of admission physical forms, immunizations and other related documents.
Monitor criminal background checks and drug screens.
Assist with adjunct faculty contracts and paperwork.
Maintain the program cost sheet annually.
Maintain the inventory list for TN Board of Nursing annually.
Preparation of FLAC contracts for all adjuncts for nursing.
Maintain minutes for the Department of Nursing.
Assist with Nursing Pinning Ceremony.
Maintain supervisor's calendar and schedule; making appointments, travel arrangements, conference registration and special events.
Typing of all reports, letters and records for the Department of Nursing and as needed for the Division of Health Sciences.
Maintaining adequate supplies for the Department of Nursing and as needed for the Division of Health Sciences
Answering telephones and giving information to callers and routing other calls to appropriate parties.
Perform other duties as assigned.
Working Conditions:

Sedentary: Desk work; travel will be required for college or program activities. Insignificant effort other than normal movement. Must be able to lift 30 lbs. Minimal Hazard/Exposure: Standard office settings. At least minimal environmental controls to assure health and comfort.

Required Qualifications:

Ability to communicate well in oral and written English.
Qualities of integrity, initiative, and good judgment with high ethical standards.
Ability to work and communicate effectively with individuals and/or groups.
Excellent planning and organizational skills.
Minimum Requirements of Education and Experience:
High School/GED graduate.
Minimum of two years clerical experience.
PREFERRED QUALIFICATIONS:
Associate's Degree.
Experience working with Healthcare Individuals.
Three years of clerical work with working knowledge of Microsoft Word, Excel and Outlook.
Minimum starting pay is $31,300 annually ($16.06 per hour). With additional experience pay increases to a maximum of $37,500.

Dyersburg State offers a comprehensive benefits package, including but not limited to the following:

Vacation and Sick Leave
14 paid holidays
Medical, dental, vision and life insurance
Retirement plans
Optional 401K and 403B Deferred Compensation Plans
Educational benefits for the employee and their spouse and dependents
State Employee Discount Program with over 900 merchants
Special Instructions to Applicants:

To be considered for this position applicant must submit an application, a resume, cover letter, and transcripts if applicable. Unofficial transcripts are acceptable for the application process; but official transcripts are required upon hire. You also must provide the contact information for a minimum of three (3) professional references.

Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Incomplete applications will not be considered.

A completed satisfactory background check will be required before hire.

Dyersburg State Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

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