Facilities Administrative Assistant

Found in: beBee jobs US - 2 weeks ago

Nashua, New Hampshire, United States BAE Systems Full time
Job Description This position will report directly to NCA Facilities Plant Engineering Manager and will support a highly qualified staff of facilities professionals. The selected candidate will work in our downtown Nashua NH facility, which sits on 22 acres and has approximately 680,000 square feet of office, lab, and manufacturing space.
At BAE Systems our employees work on the world's most advanced electronics – from saving emissions in the City of Lights to powering the Mars Rover to protecting the F-35 fighter jet. At Electronic Systems, you will be among the brightest minds, working on the aerospace and defense industry's most difficult problems. Drawing strength from our differences, we are innovating for the future and you can, too. Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first – exemplified by our missions: "We Protect Those Who Protect Us" and "We Innovate For Those Who Move The WorldTM." We are excited for you to come join our Plant Engineering Team
The successful candidate must have strong communication skills, be self-motivated and capable of working in a collaborative team environment. The successful candidate shall have a proven track record of work experience in a relative field and be capable of the following:
  • Prepare correspondence, reports, presentations, agendas, minutes, and other documentation related to facility operations.
  • Understanding/utilization of a computerized work order system such as Maximo.
  • Handles clerical duties such as: travel arrangements using Concur software, ordering office supplies, coordinating safety apparel for the crew, managing the conference room schedule, vacation schedules, on call phone schedules, receiving emails on behalf of your supervisors, screening and directing department calls and answering inquiries in supervisor's absence.
  • Will assist with daily operations of the Facilities office to establish office systems, increase and/or enhance department efficiencies. Will work with shipping & receiving to coordinate office/department/site deliveries, writes purchase orders, submits check requests, coordinates P-Card purchases, pays invoices, tracks and manages re-occurring permits, licensing & inspections.
  • Will maintain an office document filing system per state & federal RIPT requirements, composes and circulates site wide communications regarding department activities, compiles special reports, conducts special projects containing highly confidential information and performs administrative duties as required to relieve supervisor of administrative details.
Required Education, Experience, & Skills Must have strong Organizational and Communication skills. Requires an associate's degree or equivalent and one (1) year of related experience; or a High School education or equivalent and specialized courses plus a minimum of three (3) years related experience.
Must be proficient with MS Office Suite to include database manipulation, intermediate to advanced experience in Word, Excel, and PowerPoint

Pay Information
Full-Time Salary Range: $ $84260

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it's what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you'll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems' game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.

Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.

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