Administrative Assistant

4 weeks ago

Cushing, United States Randstad USA Full time
job summary:
A Administrative Assistant is needed for a company that transports, distributes and generates energy, with diversified assets that include a balance between crude oil and natural gas in the Cushing, OK area. This role involves providing comprehensive administrative support, coordinating departmental activities, managing various tasks including recruitment, expenses, and office maintenance, while demonstrating strong communication, organizational, and multitasking skills in a dynamic and evolving environment.

location: Cushing, Oklahoma
job type: Contract
salary: $ per hour
work hours: 8am to 4pm
education: High School

responsibilities:
Prepare letters, PowerPoint presentations, minute/action item recording for departmental meetings.

Handle photocopying, courier packages, off-site filing and tracking, catering, and ordering office and kitchen supplies.

Coordinate all department team building activities and large on-site/off-site department functions.

Provide administrative support for recruitment activities and manage on-boarding/off-boarding material with HR.

Act as a liaison between HR and management when required.

Collaborate with other Region Admins for consistency/back-up and assist on other projects as needed.

Support with expenses, travel booking and management, and department calendars.

Process Service Now Requests, including completion of requests for new personnel and updates of accounts for existing personnel.

Train and provide orientation to new staff on policies, procedures, and software usage.

Serve as Genetec Administrator, managing security access and retrieval of security camera data.

Code invoices and assist with minor operating budget maintenance.

Maintain office equipment and material orders.

Generate and coordinate purchase orders for operations teams.

Assist in emergency response situations and maintain DOT driver files. Skills and Qualities:

Self-directed in managing time and priorities.

Ability to modify standard practice and adapt approaches to tasks.

strong verbal and written communication skills, with professionalism and tact.

Impact typically confined to the immediate area/department.

High School diploma with at least one year of administrative support experience.

Multitasking ability while maintaining attention to detail.

Positive attitude and high level of professionalism.

Exceptional interpersonal, organizational, and communication skills.

Desire to continuously learn and take on evolving tasks.

strong computer skills, proficiency in MS Office Products.

Certification or university degree is desirable.

Proficiency in Oracle Financial Applications, SharePoint, and Workday applications preferred.

Routine handling and/or awareness of sensitive or company confidential information.

Ability to proactively plan and reprioritize tasks on a frequent basis.
qualifications:
Experience level: ExperiencedEducation: High School
skills: AdministrativeCommunicationFlexibilityAdaptabilityMultitasking

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Applications accepted on ongoing basis until filled.

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