WJB-0507 Clerk-Laramie County Circuit Court-Cheyenne

3 days ago

Cheyenne, Wyoming, United States State of Wyoming Full time

GENERAL DESCRIPTION:

The Laramie County Circuit Court, located in Cheyenne, Wyoming, seeks to hire a Clerk to prepare and process court documents, perform judicial procedures, and work with the court case management system. This position assists with the accounting and financial records of the court. The Court is seeking professional candidates possessing a combination of strong communication, planning, organizational, scheduling, clerical, and data entry skills.

The Laramie County Circuit Court presides over misdemeanor, small claims, civil, forcible entry, and detainer cases as well as issues protection orders. The Court is in Cheyenne, Wyoming which is home to the Cheyenne Frontier Days Rodeo and abundant opportunities for outdoor recreation. Cheyenne, the Capital of Wyoming, is a growing metropolitan area that thrives on its Western heritage.

Human Resources Contact: Brenda Reedy

ESSENTIAL FUNCTIONS/DUTIES: This position involves a variety of complex work duties for the purpose of managing all aspects of the Circuit Court. Work is performed under the general supervision of the Chief Clerk. Strict confidentiality is required. Essential functions of this position include the following:

Customer Service
  • Provides customer service with a high volume of pro se litigants by providing general procedural information without giving legal advice either in person or on the phone.
  • Maintain a professional and courteous demeanor when interacting with individuals in person, over the phone, or via email.
  • Address and resolve issues and concerns raised by customers in a timely and effective manner.
Case Management
  • Uses the case management system to track cases as follows: 1) Open cases – determine case type, cause of action, and assess and receipt filing fee if required. 2) Docket cases – review documents, determine appropriate event codes, enter data, scan documents, and link related scanned images. 3) Case dispositions – determine and enter closing events, disposition type, and judgment details.
  • Processes, maintains and distributes documents, files, and case materials such as bench warrants, petitions to revoke, subpoenas, and appeals.
  • Prepares, proofreads, edits, and mails out documents such as notices and final orders.
  • Schedules and tracks deadlines to move cases forward and meet procedural requirements.
Bookkeeping
  • Collects fees, fines, bond money, garnishments, and restitution. Applies credits to appropriate cases and issues receipts.
  • Balance cash drawer by payment type and ensure accuracy in the case management system.
  • May prepare end-of-day reports and balance daily receipts to reports. May prepare deposits and ensure that they are taken to the bank daily. May disburse monies according to established procedures. May assist in end-of-month procedures as requested.
Courtroom Support
  • Calendars court dates and confirms court arrangements; notifies interested and concerned individuals regarding court proceedings.
  • Takes understandable and legible notes of all court proceedings; operates automated court recording system and assures proceedings are recorded with minimal defects.
  • Performs follow-up work after court sessions; distributes judicial orders; posts information generated during court sessions to case files; prepares and routes copies, certified, if necessary, and maintains payment schedules.
  • May issue jury summons; maintain list and process payments to jurors; and send copies of questionnaires to appropriate counsel.
Recordkeeping
  • Assists in the preparation of files for storage, drug court procedures, and any other duty assigned.
  • Verifies legitimacy of requests for access to court information, ensuring that confidential information is redacted from the public file.
  • Prepares record checks by searching indexes and/or documents to obtain and verify information.
  • Efficiently collects, opens, sorts, distributes, and/or sends postal mail, email, or other information. May be responsible for court correspondence.
Performs other related duties as assigned by the Circuit Court Chief Clerk or Judge.

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